School Administrator and Finance Support

**In Toto Ed - A Vibrant and Inclusive School Community**

School Administrator and Finance Support

Hours: Monday - Friday Term time only (39 weeks per year) plus 3 weeks.

In toto ed is a thriving educational establishment that prides itself on its commitment to providing a nurturing and supportive environment for all its pupils. With a strong focus on academic excellence, personal development, and community engagement, the school has established itself as a beacon of educational excellence in the local area.

In Toto Ed London is a specialist education provision that supports young people with complex needs, including social, emotional, and mental health difficulties. Our school community is built on the foundations of compassion, respect, and a deep-rooted belief in the potential of every young person who walks through our doors. We are dedicated to helping our students overcome the challenges they face and empowering them to reach their full potential, both academically and personally.

You must be passionate about making a genuine difference to the young people we support and putting them at the heart of everything we do. We are looking for a successful, highly organised individual with a professional approach to work, under the direction of the Senior Leadership Team, to play a pivotal role in raising school attendance.

**Key Responsibilities**:

- Providing timely support to senior leaders, teachers and other staff in ensuring that safeguarding and behaviour incidents are reported and recorded appropriately
- Communicating with parents, carers, local authorities and other appropriate stakeholders
- Liaising with senior leaders, the Designated Safeguarding Lead and deputy safeguarding leads to complete attendance record keeping
- Supporting senior leaders and teachers in the pursuit of the best possible attendance of all students
- Engaging with vulnerable students, families, and external agencies to formulate a package of support to remove barriers to learning and improve outcomes
- Assisting the Head of School and teaching team with ad hoc admin duties
- Manning the reception desk and providing excellent customer service
- Maintaining and updating student records and the school's information systems
- Coordinating school trips and student transport
- Providing administrative support for EHCP reviews and referrals
- Entering Receipts & Invoices for purchases made on Expense & Company Cards.
- Processing Orders Received by Senior Staff.
- Completing Weekly Bank Reconciliations.
- Assist with keeping track of Supplier payments & invoices due for payment.
- Assist with the monitoring of Budgets.
- Monitor the Shared Finance Inbox, and deal with any queries necessary.
- Any other duties as directed by the Finance Manager.
- Experience with Xero is Desirable but not essential.

**Essential Qualifications and Experience**:

- Comprehensive working knowledge and understanding of safeguarding practice
- Experience in supporting students with mental health and complex needs
- Ability to communicate effectively with young people, parents, and external agencies
- Strong organisational and administrative skills, with a keen eye for detail
- Proficient in the use of ICT and data management systems
- Excellent written and verbal communication skills

**Desirable Qualities**:

- Ability to work collaboratively as part of a team
- Resilience and a flexible approach to work
- Passion for making a positive difference in the lives of young people

**Salary: £25,000 to £28,000 dependent on experience**

This is an excellent opportunity to join a vibrant and inclusive school community that is dedicated to supporting young people with complex needs. As part of the In Toto Ed team, you will have access to a range of benefits, including:
There are considerable additional benefits that are available to staff as an In Toto Ed employee. The main benefits are listed below:

- Unlimited access to an award winning CPD platform
- Term time only (39 weeks including 5 inset days) **Fully funded Level 3 Paediatric First Aid Qualification for all staff**:

- Fully funded enhanced DBS
- Accredited support through QTLS
- Training grants for qualifications, including NPQ, NPQSL and NASENCO
- Access to extensive professional development opportunities
- Cycle to work scheme
- Free onsite parking
- Health Assured EAP programme which includes varied types of counselling, 24/7, 365 confidential helpline, mental health crisis phone support
- Access to my healthy advantage app which includes: wellness plans, rewards including discounts with a variety of retailers including travel agents and gyms
- Bonus for staff with 100% attendance to work (per academic year)
- Small class groups
- Employee recognition and service awards
- Casual Dress Code Company pension
- Free Specsavers eye test
- Work Laptop or MacBook provided
- Free tea and coffee
- Bonus for referring a friend to In Toto Ed
- See our recruitment pack by following the link below:
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