School of Physical Training(Sofpt) Administration

**Details**:
**Reference number**:
193035

**Salary**:
£19,809

**Grade**:
Administrative Assistant

**Contract type**:
Permanent

**Business area**:
MOD - Air

**Type of role**:
Administration / Corporate Support

**Working pattern**:
Full-time

**Number of posts**:
1

***:
Location

RAF Cosford

About the job

**Summary**:
The Admin Assistant (AA) will work within the School of Physical Training (SofPT) at RAF Cosford. The role is full time 37hrs Per week.

The SofPT Admin team provides support to the whole school for accounting, control and policy guidance to students and all staff. This is a support function and tasks can frequently change to support the business need. ?The role is required to update several different platforms such as, JPA, TEAMS, SharePoint. The role will over-see all admin office tasks such as, filing, ordering of equipment, booking rooms, attending briefs and completing digital filing checks etc. ?

This position is advertised at 37 hours per week

**Job description**:
Safeguarding and managing any personal data in accordance with MOD privacy policy and GDPR.

Providing support to audits and checks on school paperwork. Sending out information packs to students.

**Responsibilities**:
Responsible for the provision of administrative support to the SofPT. The following task are completed by the AA.

Manage Work Service requests for the SofPT and Ped Flt and dealing with contractors. Monitor overdue tasks and follow-up accordingly. Input TAFMIS & JPA input including arrivals/clearance and updating competencies.?Transcribe, update & publish Orders, Responsibilities and Processes to the SofPT Training Quality Manual (TQM). Provide support to department inspections and audits. Produce and monitor Staff Planner (Quo Vardis). Manage SofPT Visitors Book & related paperwork, Control Key Register & related documentation, Post in/out??

Management of all posters/signage ensuring they are current & relevant, assist with occasional admin in Ped Flt if workflow allows,greet visitors and answer phones and act as first point of contact.?

Produce and update School Battle Rhythm.?Undertake regular stationery stock checks. Order, take custody of & distribute Forms/Diaries and Stationery.?

Instructor Monitoring Reports, file and update assessment log.?. Deputise for the department supervisor E1 in his/her absence. Electronic filing including maintenance & input of various database systems.

Undertake Quality audit checks in accordance with JSP440 and JSP822 as directed by line manager?

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Managing a Quality Service
- Changing and Improving
- Working Together
- Leadership

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension

MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Interview travel expenses will not be reimbursed.

MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

**Security**:
See our vetting charter.

People working with government assets must complete basic personnel security standard checks.

**Selection process details**:
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

Selection will be conducted through initial sift for suitability.

Applicants will not receive feedback if sifted out during the first stage of the selection process.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Feedback will only be provided if you attend an interview or assessment

Feedback will only be provided if you attend an interview or assessment.

**Nationality requirements**:
T