Project Co-ordinator

**JOB DESCRIPTION**

**Job Title**

Project Co-ordinator

**Location**

Prism Infosec Ltd Cheltenham Office, 803, Eagle Tower, Montpellier Drive, Cheltenham, Gloucestershire, GL50 1TA

**Position**

Full-time position 9.00am - 5.30pm Monday to Friday, 40 hr week.

Competitive salary.

Paid training.

Pension.

Reporting to Operations Manager.

**Roles & Responsibilities**

**Key Responsibilities**
- Manage and maintain an efficient schedule that supports company KPI’s.
- Acting as a point of contact for technical team and account managers.
- Manage resource allocation to projects, including the management and allocation of arms reach associates that are used for sub-contracting in peak times or where specific skill sets are a pre-requisite requirement. Ensure resource availability and allocation.
- Match technical skillset, security clearance level and availability of consultants/contractors to appropriate projects.
- Manage and maintain consultant’s skills matrix, ensuring they are up to date and relevant for inhouse consultants.
- Oversee the development and management of a detailed project schedule and work plan via the Project Management Tool of choice, currently JIRA.
- Manage changes to the project scope, project schedule
- Coordinate schedules, activities, and video conference logistics.
- Monitor the confirmation and cancellation of technical projects and informing relevant individuals.
- Record keeping of any changes or updates to project.
- Other administrative duties on request.

**Other responsibilities included but not limited to**:

- Perform other related duties as assigned including entry into and maintenance of the Cyber Essentials IASME portal and reporting tool.
- Ensure internal resources are scheduled onto training/workshops within the JIRA Scheduling function
- Observe a high standard of adherence to all company policies (e.g. clear/clean desk, locked screen, physical security etc).
- Other administrative duties as and when required.

**Qualifications/Knowledge/Skills/Experience/Attributes**

**Qualifications**
- **Essential** - 5 GCSE (or equivalent) A*-C including Maths & English.
- **Desirable** - 2 A Levels A* to D (or equivalent).
- Interview and background checking process, including BS: 7858 security vetting (which includes basic DBS disclosure checks).

**Experience**
- 1-2 year’s relevant work experience within the field of information security or show previous and relevant project co-ordination and project management skills through existing work experience.
- Show proficiency in relevant project management tools and their implantation.

**Skills**
- Competent in working with IT equipment and various software packages such as Project Management systems and CRM systems;
- Expert Level MS Office Skills;
- Solid organisational skills including attention to detail and multitasking skills;
- Project Management Professional (PMP) / PRINCE II certification would be advantageous, or an aspirational requirement;
- Coaching and mentoring skills an advantage.

**Key Attributes**
- **Attention to detail**

Ensure all work is carried out to a high standard & documents are completed accurately.
- **Excellent Communication Skills**

Excellent verbal, written & presentation skills, and strong ability to communicate requirements/tasks.
- **Tidiness and Organisation**

High Standards of self-management, tidiness, organisation, and structure;
Be detail oriented.
- **Teamwork**

Work confidently within a group or independently as part of a larger team.

Exhibit leadership characteristics including strong communication skills, full understanding of internal policies, time management and client focus.
- **Initiative & Self-Motivation**

To act on initiative, identify opportunities & proactive in putting forward ideas and solutions; Determination to get things done, and to make things happen and constantly looking to improve existing processes. To work independently and prioritise own workload.
- **Flexibility**

Demonstrate the ability to adapt to changing situations and environments and to

pick up tasks in a professional and courteous manner when required.
- **Time Management**

Manage time effectively, prioritising tasks and demonstrate the ability to work to deadlines.

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Cheltenham: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project scheduling: 2 years (preferred)

Work Location: One location

Reference ID: PMO001