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Purchase Ledger Administrator

2 weeks ago

Bournemouth, United Kingdom Burns Hamilton Full time

**Job Title**:Purchase Ledger Administrator

**Hours**:8:30am to 5pm (37.5 p/w)

**Employer**:Burns Hamilton

**Worked Weeks: Paid Weeks **52

**Pay Range**:£21,500 - £22,500 per annum

**Reports to**:Senior Accounts Manager

**Main Job Purpose**

The main purpose of this role is to perform credit control on leaseholders who are behind in their payment, alongside other accounting duties within the accounts team.

**Main responsibilities and duties**

May involve but are not restricted to:

- Checking Bank Balances

Run daily balances report in Barclays to ensure no account is overdrawn
- Bank Receipts

Download receipts file on a daily basis, edit into correct format and post onto our computer system, Qube. Identify any unusual monies in and inform other staff members as required.
- Posting Direct Debits

Download dd payments from bank and post to Qube.
- Bank Reconciliations

Downloading bank statements, reconciling on Qube and reporting any discrepancies.
- Supplier Invoices

Daily posting of supplier invoices and post to Qube ready for authorisation and payment.
- Supplier Payments

Completing twice weekly supplier payment runs, including running pre-report and checking funds available and posting payments.
- New Suppliers

Adding new suppliers to Qube and verifying bank details.
- Answering Queries
- Reports

Producing monthly reports to clients
- Other

Ad-hoc duties and projects within the Accounts team including day to day accounting routines

**Knowledge and Skills**
- To be numerate
- Good attention to detail
- Highly organised and demonstrate a high level of accuracy
- Have good computer literacy skills
- Be methodical and organised in their approach
- Have a good telephone manner
- A ‘Can do’ positive attitude with proactive approach
- Be experienced in both verbal and written communication regarding late payment with overdue leaseholders

**Supervision and Management**

You will report directly to the Senior Accounts Manager.

**Problem solving and creativity**

Property Management at its core, consists of solving problems on behalf of our clients. As such, we believe that problem solving skills are key, whether that problem is internal or external. The successful applicant will be able to identify potential issues and come up with a suitable solution that negates or minimises any negative impact to our Client or the Business. We believe that the best way to tackle an issue, is head-on with a positive attitude and expect that any applicant is able to demonstrate an optimistic outlook when dealing with problems or difficult situations.

We expect our team to challenge the way things are done and strive to make best use of the tools available to help improve efficiency and quality of service for themselves, teammates and clients.

**Key Contacts and Relationships**

You will be part of the accounts team, working with our accounts managers on a day-to-day basis. In addition to this you will be liaising with other members of the staff, in particular the Property Managers. You will also be in contact with suppliers regarding invoices submitted for payment.

**Working Environment**

Burns Hamilton has a large modern, open-plan office on the top floor for the block management staff, with a separate office for the Lettings & Legal team. In addition to this, we also have a Head Office where you will be based in our Accounts team, which also has our Reception and Board room for meetings with clients.

This role is predominately desk-based.

This role is currently trialling hybrid working.

**Job Types**: Full-time, Permanent

**Salary**: £21,500.00-£22,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Free parking
- On-site parking
- Wellness programme

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Bournemouth: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: purchase ledger administrator