Medical Workforce Administrator

To deliver completed OH questionnaires to the occupational health department in a timely manner. To help maintain stationery levels, taking into account future recruitment and rotation requirements. Ensure the stationery cupboards are organised and tidy. To be responsible for the collection and supply of confidential waste bags.

To photocopy/scan/file/archive as required, filling the printer and photocopier as appropriate. Ensuring that all files are maintained effectively and the filing cupboards are current and accessible.. To undertake such duties as may be required from time to time as are consistent with the responsibilities of the grades and the needs of the service.

Administration Support to Medical HR Officer To provide comprehensive administrative support to the HR Officers as directed which will include sending offer letters, and joining packs, contract amendments, photocopying as directed, and assisting with the recruitment process by attending interviews to provide administrative support to the panel as and when required. Proactively anticipating and co-ordinating recruitment activities which include planning and scheduling interviews, organising rooms, confirming interview panels etc. Responsible for placing and monitoring job advertisements on NHS Jobs & TRAC and/or within a variety of media, through liaison with the Medical HR Officer. To ensure interview packs are made up and correct in line with the agreed time scales.

To issue honorary contracts for all grades of medical staff and provide the administrative support for all Clinical Observerships, liaising with the clinical division areas, and the Education Centre when appropriate, after all appropriate checks have been carried out. Responsible for inputting basic details on ESR for all honorary medical staff and keeping an accurate record. Responsible for drafting confirmation of employment letters for all grades of medical staff as and when required, for signing by the Medical HR Officer. To cover for colleagues as needed and to perform any other duties appropriate to the grade.

To assist the HR Officers in their administrative tasks as and when necessary Attend and participate in team meetings. To report any concerns or complaints to the Deputy Medical HR Manager in the absence of the HR Officers. Responsible for ensuring that all workspaces are maintained in a tidy and professional way and that the requirements of Information Governance, data protection and confidentiality are maintained at all times. Other Duties To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.

To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments. To work in accordance with the Trusts policy to eliminate unlawful discrimination and promote good race relations and diversity in the workplace. To positively promote at all times equality of opportunity in service delivery and employment for patients and staff in accordance with the Trusts policies, to ensure that no person receives less favourable treatment than another on the grounds of sex, martial status, race, religion, creed, colour, nationality, ethnic or national origin, sexual orientation or disability. Promote a positive image of the Human Resources Directorate at all times.

To work to the policies and procedures established within St Georges University Hospitals NHS Foundation Trust. Actively participate in the Trusts' Individual Performance Review/KSF outline process