Sales Coordinator

3 days ago

East London, United Kingdom Property Personnel Full time

This **upmarket global real estate agency** with an **enviable reputation** and an international network of offices, currently has a fantastic opportunity for a **Sales Coordinator **to join the team in **Shoreditch.**

They are looking for a someone who is **enthusiastic, confident, takes initiative** and has **excellent attention to detail,** to work in this busy and dynamic office.

You will be looking after the day-to-day administration for the **Shoreditch and Clerkenwell sales teams,** as well as **PA tasks for the Head of Sales.** This role encompasses all of the **administrative components associated with marketing a property** for sale through to the successful completion of the transaction.

You will also be responsible for responding to customer and client inquiries and assisting the sales teams with **meetings, marketing and local events**

**Responsibilities will include the following**:

- Providing an exceptional first impression for all customers when handling all lines of inquiries
- Responsibility for meeting office audit targets, both internal and external
- Overseeing the marketing of properties including brochure production, magazine adverts, PR, social media posts, maintenance of website and portal listings, printing sales lists and reverse canvasing using an address intelligence software
- Managing all IT systems, including REAPIT
- Accounts management, including petty cash and processing of sales and supplier invoices
- Compliance: ensuring all files are compliant with signed terms of business etc. preparing agency agreements, gathering the correct compliance documentation for the ownership structure of the property and liaising with the company’s compliance teams where required
- General office administration including day-to-day running of the office, ordering stationary, archiving files, ordering merchandise and looking after the office maintenance
- Diary management for negotiators, arranging appointments, viewings, market appraisals and meetings for the sales teams
- Drawing up the agenda for the weekly sales meeting and taking the minutes
- Adhering to the companies’ ISO, Money Laundering, Health & Safety policies as well as the company’s Code of Conduct
- Assisting with the planning and delivery of local events, including preparing guest lists and assisting with sending invitations
- Organising and ordering of completion gifts for customers
- Assisting with reception cover when needed
- Providing PA support to the Head of Sales
- Looking after new starters, ensuring they are correctly set up with appropriate IT etc.

**Personal specification**:

- Experience within estate agency administration
- Excellent verbal and written communication skills
- Take pride in personal presentation
- Strong people management skills - can motivate team members
- Excellent organisational and prioritising ability
- Meticulous attention to detail
- Ability to work flexibly
- Team player
- Ability to cope with routine tasks
- Dependable - the team can rely on the job holder to work to deadlines
- Enthusiasm to do a good job.

The **salary** **on offer for this role will be in the region of** £28,000 to £30,000,** plus an **annual discretionary bonus. Benefits** **include **25 days holiday plus bank holidays, Christmas and New Year, pension, private health insurance** after probation, **life assurance, health, wellbeing and social programmes,** and more.

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