Finance Administrator

We are hiring
financeadministrator

We have an amazing opportunity to be a Finance Administrator for our service Blackheath Brain Injury Rehabilitation Unit.

Job Purpose
As a member of the finance team the post holder will also contribute to the efficient and effective work of the finance at Blackheath

**Pay rate**: £23,517 - £24,492 To be discussed in interview.
Site based role

Blackheath Brain Injury Rehabilitation Centre in South East London is an established provider of specialist inpatient rehabilitation for individuals with an acquired brain injury or other complex neurological condition.

We are specialists in the treatment of patients with physical and cognitive impairments and/or neuropsychiatric disorders resulting from a brain injury or other neurological condition.

Conditions we manage
Our patients present with a range of neurological impairments which may be the result of:

- Anoxic Brain Injury
- Brain Tumour
- Complex Stroke
- Inflammatory and infective conditions, for example, viral and auto-immune encephalitis
- Subarachnoid Haemorrhage
- Traumatic Brain Injury, for example, following a road traffic accident or assault
- Brain injury as a result of COVID-19

Some patients at Blackheath have been detained under the Mental Health Act 1983 (amended 2007) or are here under a Deprivation of Liberty Safeguard (DoLS) order.

Key Responsibilities
Payroll
- Maintaining eRoster systems i.e. creating rosters, Adding starters & removing leavers, Updating

information i.e. pay rate, address etc
- Liaise with managers with any queries or anomaly on the system
- Site point of contact regarding site based queries on eRoster
- Close payroll for submission to Head Office
- Process all payroll documentations i.e. sick note, compassionate leave
- Record, file or pass on to HR
- Payroll Head Office
- Liaise with payroll clerks
- Main point of contact for staff payroll queries i.e. pay, P45s, tax etc
- Liaise with onsite HR to replicate staff records onto Cloud HR
- Provide site HR with staffing figures for weekly report, reports for HR and Hospital Direcotr

Purchase Ledger
- Purchase Orders & Invoices
- Generate purchase order numbers
- Receive, log and code purchase invoice
- Submit invoice batches to Accounts Payable Head Office
- Maintaining and updating Purchase Ledger
- Point of contact for supplier queries
- Site's point of contact for staff purchasing queries
- Process CAPEX forms

Sales Ledger
- Income Processing
- Add new admissions & remove discharge patients
- Maintain Income Processing system
- Patient Diary Spreadsheet
- Add new admissions & remove discharge patients
- Maintaining the diary
- CCG Notification of Admission/Notification of Funding Transfer
- Point of contact for CCG fee queries
- Aid with liaising between Therapy and CCG
- Finance Head Office
- Point of contact for any Finance Head Office queries

Finance
- Petty Cash
- Petty Tin reconciliation
- Petty Cash total reconciliation (incl bank)
- Requesting Top Up
- Forward all paperwork to Treasury Head Office & GSA
- Budget and purchase requested items from department heads
- Patient Allowance & Social Funds total reconciliation (incl bank)
- Issue receipts & expense sheets
- Forward all paperwork to Group Support Administrator

Administration Duties
- Answer phone calls and direct to appropriate department
- Assist visitors
- Receive and sort letters
- Update, print and display fire sign in sheet
- Franking Clerk (Top Up machine, answer queries, request supplies)
- Post letters

Other
- Student Placements Tracker and Liaise with contacts to facilitate billing
- Sell Lunch Tickets
- Process employee's expense & mileage claims
- Finance reports for Head Office, SMT, Team Leaders
- Cygnet Meal report
- Locum use report
- Querying possible rebates with recruitment agencies
- Store and record valuables in safe i.e. patient's bank cards
- Agency
- Agency hour entry onto etips
- Point of contact for agency etip queries & liaising with GRI
- Carenotes
- Add new admissions onto Carenotes
- Close open admissions/spells
- Assist nursing/care staff when requested