Administrative Support

**Details**:
**Reference number**:

- 275464**Salary**:

- £24,067 - £25,342**Job grade**:

- Administrative Officer- HMPPS Band 3**Contract type**:

- Fixed Term**Length of employment**:

- For a period of up to 12 months**Type of role**:

- Administration / Corporate Support
- Health and Safety**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at HMP NOTTINGHAM NOTTINGHAM, NG5 3AGAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

The post holder will be responsible for maintaining administrative processes within specified timescales for their area of work.

**Summary**

The post holder will provide administrative support within their team / unit / group. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Organisation of meetings / events, distribution of papers, support taking minutes/notes and writing up minutes
- Provides a first line of response to telephone calls to the department and directs callers as appropriate to the relevant member of staff.
- Act as first point of contact for general administrative support as and where required. This may involve chasing up outstanding information, updating and closing down cases on the tracking system, retrieving files/ information and interrogating databases to obtain information.
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department
- Prepare paperwork for checking by manager, conducting initial checks as required
- Act as I-Procurement and Quantum Point of Contact requisitioner
- Maintaining, logging and processing documents for the unit within given timeframe.
- Monitor the functional mailbox(s) action any issues and where needed log the request in the relevant folder/spreadsheets,
- Collate stationary request acting as requisitioner for the group
- Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them - this can include restricted or confidential information

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Communicating and Influencing
- Working Together
- Delivering at Pace

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.- Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).-
- This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- SSCL Recru