Attendance Officer

**JOHN TAYLOR HIGH SCHOOL**

**Job Description - Attendance Officer - Term Time only + 6 inset days**

**Grade 5 scp - 6-9**

**Statement of Purpose**

To work under the direction and guidance of the Attendance Intervention Manager and Senior

Leadership Team to take responsibility for the day-to-day attendance procedures in line with school and

MAT policies and procedures. To contribute to operational priorities within the school improvement plan and/or attendance action plan where relevant and required.

**Support for Attendance**
- To be responsible for all aspects of the operation the attendance module within the MIS and associated software platforms.
- To carry out all school procedural and operational responsibilities as described in school/MAT/DfE guidance.
- To record student absence utilising appropriate coding.
- To receive information regarding absence via all communication channels available to include the telephone absence line.
- To record absence information accurately and in a timely manner on a daily basis.
- To ensure the timely completion of all registers and confirm their accuracy.
- Check for missing attendance marks/registers and follow up directly with staff where required.
- To ensure that all unknown absences are followed up with parents in a timely manner and in line with school procedures to enable reasons for absence to be accurately recorded.
- To action further communication with parents regarding prolonged and/or unexplained absence where required.
- To liaise with the AIM regarding prolonged/unexplained absences where further intervention is required.
- To receive and process all leave of absence requests, liaising with AIM and SLT.
- To create and monitor ‘special registers’ within the MIS and/or associated software platforms as required. For example for buses or extra-curricular activities.

**Support to Attendance Intervention Manager and other staff.**
- To support in the provision of data and reports linked to attendance and punctuality where requested.
- To meet regularly with AIM to discuss procedures and particular students linked to attendance.
- To conduct paired home visits with AIM or member(s) of the safeguarding team as required.

**Support to School** (this list is not exhaustive and should reflect the ethos of the school)
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
- Assist with pupil needs as appropriate during the school day.
- To support with supervision of students during break and lunchtime as necessary.
- Undertake general clerical duties as and when necessary, e.g. reception duties.
- **Note 1**:_
- **The content of this job description will be reviewed with the post holder on an annual basis in line with the School’s performance and development review policy. Any significant change in level of accountability that could result in a change to the grade must be discussed with the postholder and the relevant trade union before submitting for re-evaluation.**_

**Essential Criteria ** **Measured By**

**Experience**
- General data/administrative work
- Proven ICT experience AF/I
- Experience of working in a school/with children

**Qualifications/Training**
- NVQ 3 school support or equivalent qualification or experience.
- Evidence of formal ICT training and development. AF/I
- Good numeracy and literacy skills
- Microsoft pack i.e. Word, Excel, Outlook
- MIS experience and/or experience in linked packages

**Knowledge/Skills**
- Effective use of ICT packages.
- Ability to work constructively as part of a team, understanding school AF/I roles and responsibilities and your own position within these.
- Good interpersonal skills.
- Ability to relate well to children and to adults.
- Good organising, planning and prioritising skills.
- Methodical with a good attention to detail.
- Knowledge or relevant policies/codes of practice and awareness of relevant legislation.
- Good organising, planning and prioritising skills.
- Methodical with a good attention to detail.
- Ability to prioritise.
- Ability to work on own initiative.

**Behavioural Attributes**
- Has a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.
- Open, honest and an active listener
- Takes responsibility and accountability
- Committed to the needs of the pupils, parents and other stakeholders and challenge barriers and blocks to providing an