Executive Assistant and Project Support Officer

**Position Details**

Executive Office

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £33,002 to £35,608 with potential progression once in post to £39,906

Grade: 6

Full Time, Permanent

Closing date: 2nd September 2025

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Role Summary**

This is an exciting opportunity to join the Executive Office, playing a critical role in supporting the work of the leadership of the University.

We are currently recruiting to an Executive Assistant and Project Support Officer post to provide exemplary professional administrative and project support to members of the University’s senior management team.

The Executive Office is part of the wider Executive Support Division that is led by the Chief of Staff and includes four other teams: Strategic Planning, Strategic Change, and Governance Support and Legal Services - this post may support the work of all of these teams. The Executive Office provides support to the University’s senior leadership team through dedicated EA, PA and office support, provision of secretarial support to committees and groups, as well as through ownership and co-ordination of University-wide initiatives and projects, preparation of speeches and briefings, and organisation of institutional events.

**Administrative and diary support**

You will use your excellent organisational skills and attention to detail to ensure the colleagues you support are well prepared; your outstanding communication skills to represent the senior team; and you will enjoy navigating a large complex organisation in order to get things done.

**Projects**

You will support University-wide initiatives and projects that will be defined on a continuing basis and may include priorities such as sustainability, change initiatives, staff engagement, development and talent management, and student engagement. You will arrange and support high profile events (visits, conferences etc.) when needed, liaising effectively with a range of departments within the University and externally. You will use your excellent communication skills to build a network of contacts to support this work.

**Main Duties**

**Executive Assistant duties**:

- Effective management of the inbox and a complex and challenging diary for University business and business related to the senior team’s roles in other external organisations, with an ability to prioritise and plan the diary at least 12 months’ in advance.
- Dealing with a wide range of enquiries independently, exercising good judgement when acting as the interface between the senior team and senior figures within the University and externally.
- Proactive preparation and collation of meeting-related papers and the production of documents, presentations, and briefings in relation to the work undertaken by the senior team, including undertaking desk research and