Executive Assistant

1 week ago

Birmingham, United Kingdom Bain and Gray Full time

Job DescriptionLondon (City) | Hybrid | Regular travel to Birmingham (approx. 1 day per week)We’re looking for a highly capable, proactive Executive Assistant to support a dynamic and high-profile CEO within a respected professional and regulatory organisation. This is a pivotal role at the heart of the business, working in close partnership with the Chief of Staff to ensure the CEO’s time, relationships and priorities are managed seamlessly. If you thrive in fast-moving, complex environments and enjoy being a trusted right hand to senior leadership, this is an exceptional opportunity. You will provide first-class business and operational support to the CEO. You’ll manage a demanding and constantly evolving schedule, coordinate key internal and external engagements, and act as a trusted representative of the CEO across the organisation. You will be wherever the CEO is, with regular travel to the Birmingham head office. Hybrid working is available, but flexibility is essential.Duties will include:\tProvide full executive support including complex diary management, meeting coordination, travel and itineraries.\tAct as a primary point of contact for senior internal stakeholders, building strong relationships across the organisation.\tCoordinate and attend key meetings: preparing agendas, taking minutes, and ensuring actions are captured and progressed.\tManage and triage the CEO’s inbox, drafting communications and ensuring priorities are clear and followed through.\tEnsure high-quality briefing materials are prepared ahead of all meetings.\tSupport delivery of operational and strategic initiatives alongside the CEO and Chief of Staff.\tRepresent the CEO with professionalism, discretion, and credibility.We are looking for:\tSignificant experience as an Executive Assistant supporting senior leaders in a complex, fast-paced environment.\tHighly resourceful with excellent judgment, initiative and problem-solving skills.\tExceptional organisational skills, accuracy, and attention to detail.\tStrong communication skills (written and verbal) and confidence engaging with stakeholders at all levels.\tHigh integrity, discretion and professionalism when handling sensitive matters.\tResilient, adaptable and comfortable working with shifting priorities.\tTech-savvy, data-literate, and confident working with new tools and systems.\tWilling and able to work flexibly and travel regularly.Desirable:\tExperience within professional services, civil service or a regulatory environment.\tProject management skills.

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