Sales & Trading Desk Assistant

1 week ago

London, United Kingdom Resource Solutions. Full time

Job Title: Sales & Trading Desk Assistant

**Job Type**: Contract (12 months)
Location: London
Hourly: £19.38ph
Opportunity Overview: A fantastic opportunity has arisen to temporarily join my client as a Sales & Trading Desk Assistant.
My client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.
Role Objective: Sales & Trading has a requirement for a Desk Assistant to assist their global team based in the London office. Throughout your assignment at Morgan Stanley, you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.
Key Responsibilities:

- First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
- Arrangement of meetings/conference calls/interview schedules and management of calendar & client meetings
- Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
- Visa Arrangement
- Room Bookings - organise room bookings and catering internal and external
- Transportation - booking cabs, hotel bookings, providing currency etc
- Phone Coverage - extensive phone coverage using the Dealerboard & Cisco phone
- Conference Calls - organise conference calls/video conferences for entire team
- Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
- Invoice Management -Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
- Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
- Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
- Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
- Documentation - Prepare, complete and distribute materials as necessary
- Maintain confidentiality on all aspects of workload

**Requirements**:

- Excellent understanding of urgency
- Ability to work quickly and accurately under pressure in a trading floor environment.
- Ability to work independently
- Ability to pick up new systems quickly
- Ability to organise and prioritise complicated travel
- Excellent attention to detail
- Able to manage stress, personable, self-confident
- Ability to anticipate needs, particularly for repeated tasks
- Demonstrates outstanding work ethic
- Flexible on working hours and understanding of the business demands
- Produces high quality, accurate timely work
- Adapts communication style to needs of audience
- Able to anticipate problems and offer solutions

Job ID 10281

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