Digital and Data Admin Coordinator

**Details**:
**Reference number**:

- 422343

**Salary**:

- £29,525
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Fixed term

**Length of employment**:

- 2 years

**Business area**:

- Policy, Digital and Data

**Type of role**:

- Digital

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Bristol, Newcastle-upon-Tyne, Nottingham, Swansea

**About the job**:
**Job summary**:
Do you have excellent interpersonal skills?

Can you focus when needed to produce the right results?

Are you able to coordinate and collate information?

If so, we’d love to hear from you This is a new and exciting opportunity to join the team at the Driver and Vehicle Standards Agency (DVSA).

Joining our department comes with many benefits, including:

- Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
- 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
- Flexible working options where we encourage a great work-life balance.

Read more in the Benefits section below

Find out more about what it's like working at **DVSA**: Driver and Vehicle Standards Agency - Department for Transport Careers

**Job description**:
Alongside two other Digital and Data Admin Coordinators, you will be responsible for the smooth running and coordination of the Digital and Data teams, comprising collectively of over 300 Digital and Data experts with a mixture of civil servants, interims and third party provider provision. You will support either the Digital Delivery Team, Technology Services Team, or Information Management, Security and Data Team.

The role holder will proactively support one of the teams with activities such as: acting as its risk champion, monitoring spend against budgets, administering team meetings, collating briefings, drafting communications, ensuring that business continuity plans are in place, supporting recruitment activities, and updating information within the appropriate repository.

The role holder is responsible for coordinating the governance forums, ensuring that materials and supporting papers for the forums are arranged well in advance, that action points are followed up, and that risks and issues are monitored and managed in a timely fashion.

The role holder administers communities of practice across the Digital and Data professions, supporting the coordination of profession activities across the Department for Transport (DfT) family.

**Responsibilities include but are not limited to**:

- Arrange and facilitate team meetings and project and delivery reviews, making use of technology as appropriate to ensure that meetings are effective across a number of locations.
- Collate and share information for meetings and reporting, in the appropriate format and in a timely manner.
- Provide ad-hoc support to the profession management teams and the wider Digital and Data directorate as required.
- Work with the Digital and Data Hub Resourcing Support team, HR, and profession leads to support team recruitment activities, completing necessary paperwork, facilitating interviews and ensuring that recruitment requirements are fulfilled as quickly as possible.
- Coordinate meetings as required and with a formality appropriate to the decisions being taken.

For further information on the role, please read the attached role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

**Person specification**:
To succeed in this role, you have experience of dealing with demanding teams and individuals and can adapt your communication style to suit the audience. You have good interpersonal skills at various levels of an organisation and can successfully work with external contractors and suppliers.

You have excellent organisational and time management skills and you can effectively prioritise a heavy workload and are capable of switching your attention to demanding tasks.

You have experience of administering governance in a complex environment and have experience of using Microsoft Office, including Word, PowerPoint and Excel.

**Additional Information**

This post is offered on a Fixed Term Appointment (FTA) basis.

If you're employed by a non-departmental public body (NDPB) by moving jobs this will involve a change of employer and you may break the statutory rules on continuity of employment.

**Working hours, office attendance and travel requirements**

The expectation at present is a minimum of **60%** of your work