Team Administrator
2 weeks ago
Position Summary
Your Key Responsibilities:
An International office to deliver our international strategy. Support Senior Business Manager and ESI team in delivering a world class service to our global partners, and team members internally and externally
The role is to provide full support to the EVP of the CX Office and the ESI office team to ensure the smooth running of the day to day in the office.
- Undertaking administrative research activities
- Translating meeting minutes and summarising reports
- Anticipate problems and recommends a range of solutions
- IT-related support for both Business Manager and EVP
- Schedule business trips, including logistics
- Expense management for day-to-day receipts and following EVP’s business travel
- Raising approvals
- Adhoc duties as and when required
- Support office management of ESI team
- Providing support to the team where issues are identified with systems and processes
- Maintenance of office supplies
- Suppliers invoice/legal management
- Suppliers budget review
- Weekly reports, Team day preparations
- Sample management
- Coordinating team events or conferences
- Ensuring that health and safety policies are up to date
- Expense claims of senior management members (one Director in UK)
Role and Responsibilities
What we need for this role
To be successful, you will possess the following skills and attributes:
Soft-skills: Excellent at dealing with highly sensitive and confidential information showing very high integrity& Trust.
Hard-skills: MS Office, Samsung IT environment: Approval systems, Expense systems, Bookings
Skills and Qualifications
What does success look like?- Excellent IT skills particularly Word, Excel, PowerPoint- Excellent communication, interpersonal, and managerial skills- Problem solving, make decisions and accept responsibility for own actions.- Autonomy, but also work well as part of a team.- Very patient and resilient- Comfortable with ambiguity and change- Ability to work with different cultures and in cross functional teams- Creative attitude and “Can-do” mentality- Organised and methodical and have attention to detail- Excellent communication both written and verbal- Energetic and passionate about the brand and its products- Able to work well in a fast paced environment and to tight deadlines
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