Human Resources Assistant

Human Resources Assistant

Full time 37.5 hours per week, Monday to Friday

Salary £28,000 per annum

Alliance Psychological Services is an independent provider of counselling and psychological therapy services based in Teesside, working across the North-East region. We work in partnership with Teesside Mind to deliver the IMPACT on Teesside service. We also have a Child, Young People and Families service as well as Alliance Plus, our private and workplace service. **Working at Alliance you are part of a business which has a positive impact on people's lives across our community**.

We are looking for an enthusiastic and experienced Human Resources Assistant to join our busy HR Team. If you like working in a varied role, in a supportive environment, then this may just be what you are looking for

Main duties of the job

In this role you will be a key member of our small and friendly HR team. You will work collaboratively with colleagues to provide comprehensive administrative support, ensuring the efficient coordination and oversight of all HR and training processes. This role is critical to the smooth operation of the HR functions and includes supporting both the HR Advisor and HR Lead.

We offer hybrid working but there is an expectation that the postholder will attend our office at 24 Yarm Road, Stockton every week for a minimum of two days. The initial induction period is likely to require more office-based work to allow for training and familiarisation with the business. This will be discussed further at interview. There may be a requirement to travel to other locations locally therefore access to transport is essential.

**Please note that applicants must have the right to work in the UK as we do not offer sponsorship.**

Closing date: 7th August 2025

Shortlisting: 8th August 2025

Interviews: 14th August 2025

About us

Alliance is a friendly and welcoming place to work. We pride ourselves on our warm and supportive culture. We have some great benefits like 38 days annual leave pro rata (including Bank Holidays), rising 1 day every 5 years of service (and the option to buy extra annual leave), We have an EAP health scheme with contributions to the costs of opticians, dentists and physiotherapy and shopping discounts. We also have a 3% contributory pension and life assurance.

Job responsibilities

The postholder will be responsible for providing comprehensive administrative support, ensuring the efficient coordination and oversight of all HR and training processes. This role is critical to the smooth operation of these HR functions and includes supporting both the HR Advisor and HR Lead.

This role may require flexible working between 8am-8pm on weekdays.

DBS Check required (level of disclosure): Standard

**General Duties**

Provide comprehensive HR administrative support to the organisation, ensuring efficient day-to-day operations.

Serve as the first point of contact for HR queries from employees, handling matters such as sickness, absences, recruitment, and DBS and professional memberships coordination in a timely and professional manner.

Maintain and organise both physical and digital personnel files for the organisation.

Manage and maintain an effective HR system, including accurate reporting of staff changes, leave, and sickness to the management and finance teams.

To coordinate and prepare monthly payroll for the organisation

Ensure the HR system is kept up-to-date and generate regular reports, such as professional memberships and qualifications, for review and compliance.

Oversee and manage the organisations DBS - Disclosure and Barring Service - process for all employees, affiliates, and placements, ensuring compliance.

Maintain and oversee the records and documentation for all organisational affiliates and placements.

Monitor and record staff sickness data daily and monthly, in collaboration with the HR Advisor.

Support the HR Lead in ensuring all employees have up-to-date job descriptions, reviewed annually and revised as necessary.

Coordinate and oversee the employee appraisal process, working with the HR Lead to develop a comprehensive training plan for the organisation.

Support the HR Advisor in organising and facilitating health and wellbeing initiatives, including the coordination of a quarterly organisational newsletter.

To operate within agreed Alliance and professional guidelines and Codes of Practice

To adhere to all Alliance Policies, Procedures and Guidelines

To promote and value the rights, responsibilities and diversity of people working within Alliance and using our Services

**Recruitment**

**To assist the HR Advisor when needed to**

Co-ordinate recruitment campaigns for the organisation, from job advertisement through to enrolling new starters.

Organise and coordinate interviews, including scheduling, room bookings, and preparation of interview materials.

Facilitate the completion of new hire documentation, including references and welcome pack distrib