Pa to The Headmaster

PA to the Headmaster

**Job Title**:PA to the Headmaster

**Hours**:37 hours per week

**Working weeks**:42 weeks (Term Time + 4 weeks)

**Responsible to**:Headmaster

**General Scope of the post**

To provide an effective and efficient PA service to the Headmaster including
administrative, secretarial and organisational support.

**Key Tasks and Statement of Duties**
- Manage the Headmaster’s diary, arranging appointments and meetings

with appropriate booking venue and hospitality as required.
- Prepare documents and letters, including confidential documents, as

directed by the Headmaster.
- Copy and collate confidential documents as required.
- Coordinate and prepare agendas and associated papers for meetings

ensuring the Headmaster is fully prepared and briefed.
- Update the Headmaster’s half-termly reports to Governors.
- Book travel and accommodation for the Headmaster as required.

and redirecting as appropriate.
- Manage the Headmaster’s in-tray ensuring that papers are dealt with in

good time and redirected as appropriate.
- Redirect external enquiries to appropriate senior staff.
- Liaise with parents as directed regarding issues relating to individual

students.
- Produce the annual Academy calendar and assembly schedule, producing

regular updates of an any changes ensuring information is on the
VLE/parent portal/ website.

PA to the Headmaster
- Circulate notes of academy meetings.
- Oversee the collation of the Academy prospectus, Staff Handbook and

policy documents ensuring all are up to date and available when required.
- Maintain appropriate filing systems - electronic and paper based.
- Manage senior admin budget including ordering of stationery and

supplies.
- Undertake such duties as may be determined from time to time within the

scope of the post to support the general operation of the Academy.

**Management / Supervision**

None

**Creativity and Innovation**

Work carried out within a broad range of procedures and policies. Innovation may
be used for example in identifying more effective ways in providing management
information.

**Contact and Relationships**

Daily contact with the Headmaster, SLT, staff, parents and students.

Regular contact with Governors and external bodies.

**Decisions**

**Discretion**
Decisions are made in line with established alternatives and in consultation with
the Headmaster.

**Consequences**
Impact on the Academy will be quickly identified and remedied.

**Resources**

Office equipment, for example PC, printer, telephone.

PA to the Headmaster

**Work Environment**

**Work Demands**
should be no significant disruption to the overall completion of the task.

**Physical Demands**
Physical demands related to office work. There may be prolonged periods of
sitting, and working at a computer.

**Working Conditions**
Office well lit and ventilated environment.

**Work Context**
Regular contact with the Headmaster, employees of the school, parents,
students and other outside bodies on matters which are generally non
- contentious.

**Knowledge and Skills**

**Essential requirements**

a. Previous experience in a similar role
b. IT Literate
c. Excellent interpersonal skills
d. Ability to remain calm and professional under pressure

**Desirable requirements**

a. 3 ‘A’ Levels or equivalent
b. Formal administrative qualification
c. Shorthand
d. Previous experience of working within education.

**General**

**Equal Opportunities**:The post-holder is required to carry out the duties in
accordance with the Academy’s Equal Opportunities policies.

**Health and Safety**:The post-holder is required to carry out the duties in
accordance with the Academy’s Health and Safety policies and procedures.

PA to the Headmaster

**Person Specification for HR Manager
**Essential
**Desirable**

**EDUCATION AND QUALIFICATIONS
GCSE Maths & English A-C grade or equivalentRelevant qualification in Business or AdministrationShorthand qualification**KNOWLEDGE AND EXPERIENCE
Experience of working with confidential and sensitive
documentsStrong degree of computer literacy, particularly
Microsoft OfficeExperience of using a Management Information
System (MIS)Experience of managing time and workload to meet
deadlinesExperience of an educational settingStrong coordinating and administrative skillsExperience of working with young peopleExperience in working with a range of different
stakeholdersKnowledge of safeguarding and child protection
proceduresPA to the Headmaster

**PROFESSIONAL ATTRIBUTES
Excellent communication skillsDemonstrable ability to prioritise effectivelyExcellent interpersonal skills including the ability to
resolve conflict and deal with difficult situationsAbility to work flexibly and to undertake tasks outside
of the usual parameters of the post when requiredHigh degree of accuracy and good attention to detail
evident in tasks undertakenAbility to work flexibly and quickly under pressureAbility to work across multiple projects and deadlines**PERSONAL