Administrator

6 days ago

Edinburgh, United Kingdom Scottish Prison Service Full time

You will provide comprehensive and effective administrative and practical support to the EACH Team, contributing to the delivery of an effective and efficient service.
- ResponsibilitiesYou will maintain effective and efficient electronic and paper based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.

You will provide an effective and efficient administration service ensuring electronic and paper based communication and documentation are actioned appropriately, in accordance with the Government Protective Marking System (GPMS) and, if necessary, passed to the relevant third party for on-going action.

You will co-ordinate, take and type minutes of relevant meetings, ensuring that minutes are accurate, and that action points are recorded and disseminated to the appropriate people within agreed timescales.

You will seek and continuously develop personal knowledge and understanding of EACH related issues, policies and legislation, using this knowledge and understanding to contribute to the maintenance and development of EACH processes, procedures and systems to assist in the effective daily management of EACH issues.

You will perform other duties, commensurate with the role and level within the team, deemed necessary to ensure the continuation of an effective and efficient service delivery.

**Person Specification**
- Qualifications RequirementsFive National 5 Qualifications, including English and Arithmetic / Mathematics or equivalent qualifications or relevant experience. **ESSENTIAL**
- Experience RequirementsCompetent and experienced in performing all aspects of administration to a high standard within a busy environment. **ESSENTIAL**

Competent and experienced in the use of IT tools, including Microsoft Office. **ESSENTIAL**

Experience of maintaining confidentiality in the execution of job role. **ESSENTIAL**
- Knowledge Skills RequirementsWell-developed written and oral communication skills across a range of media. **ESSENTIAL**

Effective decision making skills with the ability to work on your own and as part of a team, effectively prioritising a challenging workload to meet departmental and organisational deadlines. **ESSENTIAL**

Good knowledge of database/records management including the ability to work with a high level of accuracy and attention to detail. **ESSENTIAL**

Ability to analyse, interpret and report on a range of information. **ESSENTIAL**
- Selection method 1- Interview

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