Office Manager

1 week ago

Borehamwood, United Kingdom Light Fantastic Production Services Full time

Light Fantastic Production Services Ltd provide high quality lighting, audio, video, and scenic solutions to the live events industry. Our clients rely on us to deliver bespoke production solutions to a wide range of prestige live events across the UK &Europe.

We are looking for an enthusiastic and organised individual to join our team based in Borehamwood, Hertfordshire as office manager. The role will require you to support our production staff by managing a wide range of day-to-day operations within the office.

You must be extremely organised, self-motivated, meticulous in your work and able to operate using your own initiative. You must have a 'can-do’ attitude, excellent problem-solving skills and complete discretion where required.

**Company benefits include**:

- Personal Private Healthcare provided by BUPA
- Company Pension
- 30 days paid holiday (including Public Holidays)
- Employee Reward & Recognition Scheme
- Ongoing specific training opportunities
- Company laptop
- Cash birthday gift
- Staff facilities including fresh ground coffee, vending machine & pool table

**Responsibilities**
- Support the Operations Manager with Health and Safety requirements and fire regulations throughout the building
- Maintain and update company procedures
- Provide administrative support for all staff as needed
- Maintaining company files and records
- Assist the General Manager with all aspects of Human Resources
- Liaising with external facilities suppliers - office cleaning / utility providers / general office supplies
- Reconciliation of Purchase Orders and maintain accurate records of supplier payments.
- Liaise with suppliers and internal customer regarding invoice queries
- Credit Control - monitoring overdue invoices, creating weekly reports, and chasing outstanding payments
- Maintain accurate records of customer invoices and implement credit control procedures to chase outstanding invoices
- Preparation of payroll data to be sent to the external accountants
- Processing business expenses
- Responsible for the purchasing of all office consumables, stationary, Office IT equipment and anything else as advised by the General Manager
- Assisting the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements
- Collating financial information as required for accounting & reporting purposes

**Skills / Personal Specification**
- Highly organised, with meticulous attention to detail
- Have working knowledge with managing ledgers, and processing month end tasks
- Be a strong communicator and able to work independently, as well as part of a team
- Good communicator able to deal confidently with clients, staff & other stakeholders alike
- Good time management skills, able to manage multiple tasks and deliver within set timescales
- Payroll experience
- A team player, enthused to be part of a growing family
- Knowledge of Xero accounting software, Dext (Receipt Bank) is preferred but training would be given
- Knowledge of Google Workspace & Microsoft Office suite
- Previous experience in the event industry would be advantageous

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