Finance Officer

**Details**:
**Reference number**:

- 435326

**Salary**:

- £37,305
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent

**Business area**:

- CFOO - FCD

**Type of role**:

- Finance

**Working pattern**:

- Flexible working, Full-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Westminster, London

**About the job**:
**Job summary**:
UKEF’s Financial Control Division (FCD) sits within the Chief Financial & Operating Officer’s (CFOO). FCD is a friendly, dynamic, and fast-paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We coordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large-scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17 for 2025-26 reporting.

It’s an exciting time to join us as we are in a unique period of transition as we prepare to implement IFRS 9 and IFRS 17 accounting standards that will affect how we account for nearly all our front-line business. This will also involve implementing new systems, including a new general ledger and new processes. The successful applicant will be supporting the Financial Control Division during this busy period of change.

**Job description**:
The role of the Finance Officer sits within the Banking Operations team within FCD.

The Finance Officer will assist the Banking Operations Assistant Manager and Finance Manager to ensure that all cash transactions are booked and processed accurately and completely in the cashbook/General Ledger in the most efficient manner; within agreed time frames and that queries are resolved in a timely manner.

The focus of this role will be to set up faster payments for prompt payment of Small and Medium-sized Enterprise (SME) invoices. The Finance Officer is also responsible for raising all payments including those to suppliers for departmental expenses and payments for claims accurately, in a timely manner and in accordance with UKEF payment policy.

They will enable other divisions to match receipts to the debtor on the admin systems, by providing timely and detailed information to those divisions. They will also ensure that the cashbooks are reconciled to the bank statements and the timing differences, including unmatched receipts, are aged/analysed, kept to a minimum and reported to management.

They will also report daily bank balances to management, analysing cash positions by currency to ensure sufficient currency is held for day-to-day needs, or trade for currency as required.

**Main Activities**:
Below are the main activities the post holder will be responsible for. This list is not exhaustive; you may be required to carry out additional duties according to business need.
- To process all payments accurately and in a timely manner, ensuring that SME (Small and Medium-sized Enterprise) payments are completed within five days of receipt of invoice via Faster Payments, BACS, CHAPS or Automated Transfers, in accordance with the UKEF charter.
- Input all receipts into both Receipt Management Database (RMD) and CODA. Provide documents numbers (ACBSRECT) for all accepted receipts in a timely manner.
- Upload bank statements to CODA for bank reconciliations.
- Reconcile the bank accounts and control accounts, post any adjustment journals into CODA and other required month-end activities. Analyse the bank timing differences and unmatched receipts.
- Raise miscellaneous sales invoices and match off transactions on CODA when the invoices have been settled.
- To provide cover in the absence of fellow Finance Officer.
- Assist the Purchase Ledger team with invoice processing when required.
- Maintain effective working relationship with colleagues, other government departments and external financial institutions.

This list is not exhaustive; the job holder may be required to carry out additional duties according to business need.

**Person specification**:
**Essential**:
**Qualifications**:

- 5 GCSE passes (including Maths and English) at Grade 4 (C) or above; or equivalent or relevant demonstrable experience. **(A)**

**Knowledge**:

- Solid understanding of cash management, bank reconciliation, and banking operations. (**A, I)**:

- Familiarity with cash controls and financial processing systems. **(A, I)**

**Skills/Ability**:

- Excellent numeracy, analytical thinking, and attention to detail.** (A, I, T)**:

- Clear