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Band 3 Centre Administrator
3 weeks ago
We are looking for an experience Business Administrator to join our team within the Accredited Centre at Birmingham Community Healthcare NHS Trust.
As part of this role you will provide support to the Accredited Centre Manager and tutors who deliver on a range of apprenticeship programmes.
The post holder will be responsible for administration duties within the Accredited Centre. Setting up training programmes and the co-ordination of functional skills classroom based learning and other classroom based learning hosted by the Trust's Accredited Centre, as instructed by the Accredited Centre Manager.
Health & Safety at Work
Attention is drawn to the responsibility of all employees to take reasonable care for the health & safety of themselves and other people who may be affected by their actions at work.
Equal Opportunities
Birmingham Community Healthcare NHS Foundation Trust is committed to being an equal opportunities employer and welcomes applicants from people irrespective of age, gender, race and disability
Safeguarding
It is the responsibility of all staff to safeguard and protect children and adults at risk at all times and staff must report any concerns as per Safeguarding Children and Safeguarding Adults policies, which are available on the Trust's intranet. Every member of staff must undertake regular mandatory safeguarding training at a level relevant to the role.
Main Duties
To co-ordinate the setting up and monitoring of attendance on both internal and externally held classes that the Accredited Centre provide.
Reporting non-attendance of learners to both the Accredited Centre Manager and the learners' Line Manager
To monitor the Accredited Centre inbox and deal with queries as necessary
Booking of rooms/venues for courses as instructed by Accredited Centre Manager
To input, update and maintain Accredited Centre and Trust databases as appropriate
Answer telephone calls and walk-in queries regarding Accredited Centre matters
Advertising Accredited courses on organisation's Intranet
Liaise with learners and their managers effectively
Responsible for creating class registers and liaising with Trainers (internal and external), collecting in of registers and inputting onto OLM
To cancel courses/venues as instructed by the Trust's Accredited Centre Manager
To carry out invigilation on Centre exams
The post holder will work with the Accredited Centre Team to ensure the smooth running of any audits/inspections
Liaising with Trainers and Accociate Trainers to ensure the smooth running of the training, i.e. photocopying relevant training materials required for set courses To set up training rooms and equipment to ensure that Trainers are appropriately supported
To facilitate induction and other training events as required
To produce training packs including the development of presentations using Microsoft PowerPoint and Word to support the delivery of apprenticeships within the Trust's Accredited Centre
To trouble shoot and problem solve when equipment is not working, i.e. Learning Assistant
The post holder must be competent in minute taking, as the minutes will be open to OFSTED and City and Guilds Audits
To carry out all aspects of administration within the Accredited Centre
To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
