Band 3 Team Administrator

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested Birmingham Community Healthcare NHS Foundation Trust Immunisation Team is responsible for the delivery of the national school based vaccination programme which includes Influenza, HPV, and Teenage booster along with opportunistic offer of MMR vaccinations. We deliver this service across Birmingham and Solihull . The service also delivers the neonatal Hepatitis B vaccination programme. We are looking for enthusiastic and self-motivated Band 3 Immunisation Team Administrator to join our team. The successful candidates will be a primary point of contact for liaison within the clinical team, giving information and guidance to patients, carers, relatives and staff, appropriate to the role. They will work closely with neonatal services, supporting the management of referrals for the neonatal hepatitis B vaccination programme. They will be required to work on their own initiative and organise their own workload without direct supervision on a daily basis to ensure deadlines. The successful candidate will work closely with the Senior Administrator undertaking a comprehensive range of administrative duties, being responsible for the maintenance and updating of efficient filing systems. Main duties of the job To provide a comprehensive administrative support to the School age immunisation team including preparing letters, minutes of meetings and other documentation. Implement and maintain central filing systems for patient records, patient information. Undertake office duties such as photocopying and replenishing information as required . Answer non-clinical queries from clients and their relatives seeking advice. To undertake Data Management, checking and validating data, ensuring accurate records. To record child immunisations onto a Healthcare Management Information System. Liaise with partners to promote immunisation uptake across the area including booking of immunisation sessions/clinics. About us IMPORTANT Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process. Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics, educational establishments and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands. If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you Job responsibilities For further details on the main responsibilities, please see the attached job description and person specification. Person Specification Qualification/ Training GCSE passes in English and Math or equivalent qualification / experience OCR/RSA ll or equivalent NVQ 3 - Business Administration or equivalent Experience Demonstrates ability to communicate with people in a courteous and sensitive manner Competent computer user i.e. Microsoft office systems i.e. power point, excel Strong organisational and prioritisation skills. Ability to manage own time effectively and flexibly Ability to set up/manage effective administrative systems Ability to report on Data from several Datasets Ability to record data onto a reporting system Skills and knowledge Knowledge of various IT packages. Ability to operate all office based equipment. Ability to build effective working relationships within a multi-disciplinary team. Ability to develop and input on basic databases and to produce reports Show understanding of the importance of confidentiality Demonstrates willingness to respond effectively to customers and staff queries. Motivated personality. Excellent interpersonal skills. Professional flexible approach to work. Other job requirements Car owner/driver Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. #J-18808-Ljbffr