Facilities Assistant

2 days ago

Woking, United Kingdom Moore Barlow LLP Full time

Moore Barlow is seeking a Facilities Assistant (or Office Assistant) to join our team in Woking. Based in central Woking, we are a law firm with a busy but friendly office. You will assist our teams across a variety of tasks including post-room activities, general administration for our lawyers and other team members, reception duties, facilities administration (such as ensuring our buildings operate safely through regular H&S checks and that maintenance tasks are reported to contractors) and much more.

You will work as part of a small team, and duties are divided on a rota basis. This means that your tasks will change throughout the day, offering variety and a genuine opportunity to develop new skills. The role includes the following key duties: Front of House (answering telephone calls and meeting/greeting visitors), Post Room activities (receiving parcels, sending post), Fire Health and Safety records management, archiving, maintaining office records (such as checking in and out of documents from our archives), and providing general support to our teams.

We are looking for someone who is eager to learn new skills and enjoys working in a busy role involving interaction with colleagues and clients. We can offer great support to help you with developing new skills as well as the opportunity for further advancement, As such, this role would suit an individual who is looking for their first role, or someone with some previous experience gained either in administration, reception or a role involving lots of interaction with people. If you have the energy and enthusiasm to learn, we would love to hear from you.

What we look for

Previous office administration/Receptionist experience, or a role in customer service involving interaction with people face to face, by phone and/or in writing

Great communication skills both verbal and written

Comfortable in the use of Microsoft packages - Excel, Word, Outlook (to a basic level)

We offer a fun, fast-paced and engaging office environment. If you have the above experience, we would strongly encourage you to apply.

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