Administration Assistant

3 days ago

St Mary's, United Kingdom Southampton Football Club Full time

Be part of our journey...

Location: St. Mary’s Stadium

Hours: 30 Hours per week

Contract Type: Permanent

Criminal Record Check: Basic

What is the role?

In this role, you’ll drive efficiency and support success across our Commercial, Operations and Shared Services teams by providing proactive and essential administrative support. Positioned at the heart of strategic initiatives, you’ll be instrumental in streamlining processes and ensuring our teams are equipped with the tools and resources they need to reach their goals.

This role is critical in creating a seamless operational environment that empowers our teams to perform at their best. We are looking for someone to really take ownership of the role with an enthusiastic, proactive and driven approach.

What will you be doing?

You will provide essential support to the Executive Assistant to the CEO and Board, helping to manage schedules, coordinate meetings and maintain communication across the club's Executive Team. You will produce high-quality documents, presentations and communications with professionalism and creativity, ensuring all materials are accurate. Additionally, you’ll assist in organising both internal and external meetings, training courses and events, as well as managing travel arrangements and logistics within the UK and internationally.

Beyond administrative duties, you’ll contribute to the club's culture and community. You’ll be involved in coordinating team events and various club functions throughout the year. As part of the Staff Engagement Committee, you’ll help organise activities aligned with our people strategy. Additionally, you’ll assist with various matchday duties including coordination, guest arrangements and other support tasks to ensure smooth operations in the absence of the Executive Assistant.

Is this you?

This is an entry-level role, perfect for someone eager to step into the football and sports industry and build foundational skills in a dynamic, fast-paced environment. We are looking for someone to bring a proactive, can-do approach and enthusiasm for new challenges. You'll be flexible and adaptable, ready to take on different tasks and manage multiple responsibilities effectively.

How this benefits you

If you are successful, you can look forward to a healthy benefits package;
- Access to x2 free match tickets for every home league game.
- Access to our staff Health & Wellbeing initiatives (Mental & Physical Health).
- Discounted Southampton Football Club merchandise.
- 25 days’ holiday per year excluding bank holidays plus your birthday off each year.
- Contributory Pension Scheme.
- Worldwide Travel Insurance for you and your family.
- Learning & Development opportunities - supporting you to develop your potential and achieve in your career.
- Free onsite parking.
- Cycle to Work Scheme.
- Collaborative & inclusive working culture.
- *We reserve the right to close this vacancy early, if a high volume of applicants are received.*_

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