Team Administrator

An exciting opportunity is available for an experienced and enthusiastic Team Administrator to join the Early Intervention In Psychosis Team.
The postholder is responsible for the smooth and efficient running and management of processing referrals, data inputting, report writing, dealing with the needs of patients, in addition to providing admin duties to all members of the Early Intervention in Psychosis - Namely telephone, channelling incoming calls, word processing, registering referrals, petty cash management and ordering of stationery.
To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers
Duties provided within defined time standards
Compliance with appropriate legislation and LPFT policies
Feedback from colleagues and other stakeholders
Compliance with CQC standards
Accurate and appropriate information is recorded appropriately using the Trust’s information systems
Gathering appropriate information from a variety of sources to input accurately onto a database.
Production of basic reports including graphs and tables as directed.
Communicating sensitively with anyone coming into the department maintaining strict standards of confidentiality
Assist in scheduling of appointments and diary management as appropriate using Microsoft calendar
Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies.
Assist in the proper functioning, maintenance and fault reporting of central equipment used by the Team, e.g. photocopiers, fax machines, printers, computers etc.
Record all data using the appropriate information system or manually where this is required including data entry, word processing, scanning of documents for e-noting and storage.
Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act (1983) and other guidance.
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Responsibilities for direct/indirect patient care
- To maintain a safe working environment
- To ensure security of patient records

Responsibilities for policy and service development implementation
- To maintain services to meet quality standards and the smooth running of the department
- To achieve local/national standards as appropriate
- To identify areas for improving services in own area
- Abide by LPFTTrust policies and procedures

Responsibilities for financial and physical resources
- To monitor, maintain and order stock
- Responsible for safe keeping patients’ money (if appropriate for role) and handling of petty

cash, ensuring accurate receipts are kept.
Responsibilities for human resources (including training)
- To participate in continuing professional development
- To regularly update skills
- To create and maintain effective teamwork
- Planning and organisation of own day to day workload.

Responsibilities for information resources
- To actively participate in annual appraisal
- To take responsibility for meeting own development/training needs
- To contribute to effective use of resources
- To provide information required to achieve organisational objectives
- To maintain paper and electronic records

Responsibilities for research and development
- To assist in data collection