Work Experience Co-ordinator

Job Description and Person

Specification

**Work Experience Co-Ordinator**

**Salary: £29,417 - £31,215 pa inclusive**

**Hours: 36 hours per week**

**Leave: 25 days per annum plus up to 3 days Christmas efficiency closure plus public holidays**

**Reports to: Director of Student Experience**

**Location: This post will initially be based at the Main Campus, Isleworth,** **however**

**some travel to the Skills + Logistics Centre in Feltham may be required.**

**The purpose of the post**: As Work Experience Coordinator, you will co-ordinate the work of and support the Employability Coaches in ensuring that all students gain the skills, knowledge and experience they need to support their learning journey at college and beyond. You will be working closely with Employability Coaches to ensure all students have access to high quality and relevant work experience by sourcing, development, organisation and administration of work experience placements for all learners across the college requiring placements.

1. Develop and establish employer links, promoting and fostering long-term working relationships being the main contact with employer during a learner’s placement in order to discuss related paperwork, requirements, and to monitor feedback at the end of the process.

2. Develop and implement the process for using the relevant system for recording, managing and monitoring of all work experience, industry placement and employer engagement opportunities for all college programmes which require work placement for their learners.

3. Lead in the development and dissemination of all activities supporting the
Employability Coaches with the promotion and learner engagement and curriculum updating. Monitoring work experience uptake by students to provide a robust analyse engagement and outcomes.

4. Lead in the identification, contact and visit of suitable companies, and negotiate appropriate workplace training for all college programmes which require work placements for the learners. To actively market the services available to employers through West Thames College.

3. To conduct workplace Health & Safety risk assessments in conjunction with the

Employability Coaches, and to advise employers of measures to remove or minimise risks and on compliance with legislation. To include:

- workplace inspections and annual health & safety visits where activity is on-going
- where necessary, take a view not to use an employer for work placements if there is deemed to be a risk to learners due to the employer’s failure to comply with health & safety requirements
- maintain a database of all completed risk assessments
- performing ad-hoc site checks as appropriate.

4. Advise Programme Areas on the appropriate documentation for work placement in accordance with college requirements

5. Draw up a college yearly work placement plan in discussion with each Programme

Area, developing resources to support Employability Coaches delivery during tutorial, visiting where necessary. Ensure targets for work experience are met and outcomes are recorded.

6. Reporting annually on work experience, providing a robust analysis of engagement, processes, and opportunities.

7. Liaise effectively with line manager and other managers/administrators cross-college to ensure continuity, and quality standards of service and to ensure that all paperwork is correctly presented and retained for college records.

8. Promote a positive image of the college in all contacts with students, employers and professional bodies.

9. Attend open days/evenings, employer seminars as appropriate, and undertake additional duties at enrolment or other comparable cross-college duties as required, including occasional evening duty.

10. To undertake any other duties broadly similar as required by the Employer

Engagement Project Manager and to act as deputy, on their behalf, as required.

11. To undertake training and development as required, and directed

12. To be prepared to work flexible hours as required.

13. To keep skills up to date through continuous professional development

14. Undertake additional duties, which may involve occasional evening work at enrolment times and on college open days.

15. Promote a positive image of the college in all contacts with students, employers and professional bodies.

16. Adhere and comply with the college financial regulations.

17. Carry out any other reasonably comparable duties that may be required from time to time.

Person Specification

**1. **Possess excellent IT skills, particularly data base management

**2. **Show evidence of excellent team working skills

**3. **Show evidence of excellent communication skills

**4. **Show evidence of excellent time management skills

**5. **Show evidence of good customer care skills

**6. **Have achieved, or be willing to achieve a Health & Safety risk assessment qualification

**7. **Possess the ability to negotiate with employers, and other agencies

**8. **Show evidence