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Document Controller
2 weeks ago
**Vacancy type**
- Current vacancies**Profession**
- Document Control**Location**
- Sheffield**Description**
The North Document Control team are seeking a Document Controller to work out of our Sheffield Studio. You will give advice and provide management of documentation throughout projects from creation to retention to ensure compliance with company, corporate and statutory requirements.
**Responsibilities**
- Maintain a system for document management, electronic or hard copy
- Register and action all project documentation on the chosen document management system
- Control the issue and distribution of project documentation
- Ensure that all documentation is issued according to the relevant standards
- Maintain a controlled and secure storage area for project documentation in a format dictated by the project
- Conduct a check on all documentation passing through Document Control to ensure documents meet the relevant protocols i.e., document numbers, revisions etc
- Create reports for project documentation as requested
- Support the development of document control procedures and processes contained within the company Document Management System
- Assist in audits when required
- Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the Project Manager
- Photocopy and scan documentation
- Attend project meetings if required to gain understanding of the project and learn what KPIs are required regarding documentation
- Communicate with the clients, suppliers, and internal staff members at all levels.
- Any additional tasks as requested by the profession manager
**Software used with training provided if required**:
**NEWFORMA** and **Viewpoint 4 Projects** are used mostly, along with:
- Asite
- Aconex
- Conject
- Microsoft Office
- Other systems as required
**About you**
You will have some relevant experience being a Document Controller
- ideally within the construction industry - along with:
- Excellent IT skills including Microsoft Excel, Word, and Outlook (knowledge of NEWFORMA and Viewpoint 4 Projects would be an advantage)
- Knowledge of document control software
- Good level of English language (written and spoken communication)
- Ability to manage own time scales and workload
- High attention to detail and accuracy
- Ability to interact and communicate with people at all levels within the business
- Ability to work collaboratively with document controllers across offices as part of the wider document control team
- Knowledge of construction industry fit-out and internal finishes would be an advantage
This is a full-time, permanent position and flexibility is required to reach deadlines, which tend to fall on a Friday.
**About us**
BDP is a major international interdisciplinary practice of architects, engineers and designers working together to create outstanding 'places for people'. Founded in Preston in the UK in 1961, we now have studios across the UK, Ireland, Netherlands, the MENA region, India, Singapore, and Canada. BDP has a leading track record in all major sectors and has over 1000 awards for design quality.
**BDP Offers**
BDP offers a competitive remuneration and benefits package; combined with a positive working environment and a healthy attitude to work-life balance. BDP's attractive remuneration package includes a competitive salary*, flexible pension allowance, private medical insurance, and contribution towards professional subscriptions. BDP also offers an Employee Assistance Programme, All Employee Profit Share Scheme and Health Screening benefit.
We have a Social Life committee which organises a wide range of social, sporting and charitable activities and a communication committee for improvement and development ideas. Our Manchester studio location by the waterside at Piccadilly Basin is near the vibrant Northern Quarter and close to Piccadilly station and central Manchester transport links. Stalybridge is only a 15-minute train drive from Manchester Piccadilly. The Archive store is only a short walk from the Stalybridge railway station and its location is ideal for tranquil lunch time walks given the greenery of Cheetham Park at the store’s doorstep.
**To apply
