Document Controller

3 days ago

Sheffield, Sheffield, United Kingdom Rosato Recruitment Limited Full time £25,000 - £40,000 per year
Job Description

Our client are a market leader in the Mechanical Handling industry. This role will provide business critical support with technical documentation, information management, security and TimeControl.

Main duties and Responsibilities:

Document Control

Assist the Security Controller/Planner to ensure Project Managers are supported by the following duties:

  • Manage the Project Department's formal issue and receipt of project documentation
  • Control the approval of internal and client comments to documentation
  • Receive supplier documentation, checking document requirements then issuing to relevant projects, ensuring prompt turnaround of approval
  • Accurately control the numbering of documents and drawings
  • Maintain a document library for all documentation. 
  • Create and standardise project specific document trackers
  • Expedite suppliers to ensure approval and final documents are received on time
  • Assist the security controller with maintaining security clearances and training, document destruction and incident management

TimeControl:

  • Provide reports from TimeControl
  • Upload timesheets for site employees

General:

  • Work in a collaborative manner with all internal and external interfaces
  • Manage travel and accommodation bookings
  • Occasional reception and switchboard cover
  • Assist with procurement activities
  • Work in line with Quality Control objectives 
  • Ensure that responsibilities with regard to the company's Environment, Health, Safety and Quality Standards are met and understood
Skills, Knowledge and Experience

General

  • Educated to GCSE level
  • Proficient with diverse software including MS Office and Adobe Acrobat
  • Good attention to detail with accurate inputting skills
  • Have a systematic and disciplined approach to work; able to plan, schedule and monitor own work within limited and defined timelines
  • Is able to adopt a proactive and coordinated approach in identifying anomalies
  • Excellent communication skills with staff at all levels - verbal and written
  • Electronic Records Management qualifications

Desirable

  • Experience in using EPDM (Enterprise Product Data Management) or similar EDMS
  • Experience in working in a document control office for engineering project groups
  • Experience in nuclear/defence or oil and gas industries, processing design documentation and working to departmental and project procedures

Rosato Recruitment Ltd is acting as a Recruitment Business on behalf of our client for this vacancy. Due to the sheer volume of applications we are currently receiving, if you have not received a response to your application within 7 days, please assume you have been unsuccessful on this occasion, however, we encourage you to continue to apply for future vacancies advertised through Rosato Recruitment.

Rosato Recruitment does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation.

PLEASE NOTE: YOU SHOULD MAKE YOURSELF AWARE OF HOW IMMIGRATION LAWS APPLY TO YOUR SITUATION BEFORE APPLYING FOR ANY JOBS.

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