Project Administrator

2 days ago

Great Yarmouth, United Kingdom N-ERGISE Ltd Full time

**Main purpose of job**:To support companies operational and strategic tasks.

**Relationships Responsible to**: Director (Business Development & Sales, Marketing & Accounts) Head of Projects (Project Delivery).

**Responsible for**: Administrative requirements.

**Liaison with**:All company stakeholders.

**Main tasks of job**:

- Be the first point of contact for incoming calls on the company’s office phone system.
- Always be respectful and polite.
- Make sure names are taken from the caller. Distribute calls where necessary.
- Electronically file supplier invoices received onto company accounts system.
- Approve supplier invoices on company accounts system in conjunction with company Purchase Order system.
- Take meeting minutes electronically and then distribute accordingly.
- Generate client contact database from existing customers and market intel exercises.
- Carrying out background research and present findings on clients, competitors, markets or services.
- Contact clients to arrange and setup meetings.
- Organise and attend promotional and marketing exhibitions.
- Support company resource department with holiday cover and peak period support.
- Ensure all work is carried out in line with company procedures.
- Maintain and organise filing system of paper and electronic documents.
- Uphold a strict level of confidentiality.
- Meet and greet visitors to site and show them HSE safety induction.
- Attend any Training or Competency Assessment that the company determines necessary to improve performance.
- Assist in the generation of weekly/ monthly operational and performance reporting.
- Manage company Supply Chain portals i.e., Achilles, (FPAL, UVDB).
- Seek competitive quotations from suppliers for requests from the Projects Dept.
- Raise Purchase Orders to suppliers and expedite orders.

**Requirements**:

- Energy sector experience is desirable.
- Flexibility for occasional travel.
- Experience of undertaking similar roles.
- Proficient with Microsoft Office; Outlook, Excel, Word, PowerPoint, etc.
- Experience with use of accounts systems would be desirable.
- Client facing and sales related experience is desirable.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Private medical insurance

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Great Yarmouth NR31: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Business Coordinator

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