Administrator

2 weeks ago

Edinburgh, United Kingdom Four Square Scotland Full time

**Overview**

The Administrator will play a key role in supporting the smooth running of the charity’s day-to-day operations. This includes providing general administrative support, assisting with financial data entry and record-keeping, and supporting HR administration. The role requires strong organisational skills, attention to detail, and the ability to work effectively across teams.

**Responsibilities**

General Administration
- Maintain office systems, supplies, meeting rooms and equipment, ensuring smooth daily operations.
- Assist in the coordination of events, training sessions, and other organisational activities.

Finance Administration
- Enter financial data accurately into accounting systems (e.g. invoices, receipts, and payments).
- Support the processing of expenses and supplier invoices in line with charity finance procedures.
- Liaise with the Finance team and external suppliers where required.
- Liaise with staff teams over invoices and queries.

HR Administration
- Maintain and update staff records, ensuring confidentiality and compliance with data protection policies.
- Prepare onboarding documentation for new starters (e.g. contracts, induction packs).
- Monitor staff leave, absence, and training records.
- Assist in the administration of payroll data and staff benefits.

**Behaviours**
- Be a committed and trusted member of the team;
- Engage in healthy conflict, challenge and support;
- Focus on the shared goals of the organisation and be accountable;
- Be curious about the roles and challenges of colleagues;
- Own and be accountable for all areas of work;
- Role model a coaching style within a high performance culture where expectations are explicit and delivered alongside support;
- Believe in the organisation and be an ambassador for our work.

**Requirements**:
Essential skills and experience
- Proven administrative experience, ideally within a charity or similar organisation.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
- Strong written and verbal communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.

Desirable Skills and Experience
- Experience with basic finance or bookkeeping tasks.
- Familiarity with accounting software (e.g. QuickBooks, Xero, Sage).
- Understanding of HR processes and employment documentation.
- Experience supporting a small, busy team.

**Job Types**: Full-time, Permanent, Graduate

Pay: £24,720.00 per year

**Benefits**:

- Casual dress
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- Store discount

Work Location: In person

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