Receptionist/administration

**Post room/Reception/Office Assistant**

**London - Manchester M2 - Easy commute via Public transport**

**Over minimum wage**

**Hours Monday to Friday - rota 8am - 5pm and 9.30am - 6pm 1 hour lunch**

**About us**

Winner of the PrintIT Awards for Employee Experience 2021, Apogee Corporation provide Managed Workplace, Managed Print and Managed IT Services with Europe's Largest Multi-Brand solution. As an independent subsidiary of HP Inc, we have the advantage of being part of one of the world’s leading technology companies, with instant access to the latest innovation all supported by our market leading service operations.

We are committed to our sustainability objectives and are involved in frequent community and charity initiatives to support our vision. We are passionate about diversity, equity, and inclusion with a culture of originality. Our recent investment of £250,000 in employee training and development highlights our commitment to investing in enhancing the skills, knowledge, and experience of our employees.

Our culture allows you to innovate and develop your career with the support of an expanding corporate and progressive organisation. We are looking for inspiring and pioneering individuals, who want to make a difference in their careers as well as in the world around them. We are proud of all our employees, who are at the heart of what we do. If you become part of our journey, everything is possible, and the opportunities are endless.

**Job Purpose**

The job of the Trainee Office Services Assistant is to be Trained to supply all aspects of document solutions and support to the customer on their site in Manchester

**Administrative Duties**

**The job of the Office Services Assistant is to supply all aspects document solutions and support to the client - Kennedys Law Manchester**

**Administrative Duties**
- Assisting FM manager with any general admin duties
- Covering Reception as and when required
- Setting up meeting rooms and providing refreshments
- Proving cover for the Facilities Assistant.
- Ensuring all MFDs are stocked with consumables (paper/toners/staples etc) and in good working order
- Logging calls as and when required for MFD issues
- Maintaining stationery stock to a level agreed by the onsite FM manager
- **Records Management**
- Collection of physical files and documents from area’s within the office
- Archiving and processing files on the client’s database
- Arranging and liaising with offsite storage providers to retrieve documents
- Arrange collections by offsite suppliers.
- Produce reports from the archive database.
- Liaise with Partners for file retention

**Reprographics**
- Photocopying of hardcopy original documents
- Scanning of hardcopy documents
- Finishing e.g filing, binding and laminating
- Creation of CD’s and USB.
- Digitally altering documents to add/remove pages and amalgamate multiple docs into one
- Creating OCR documents to enable searchable format
- Downloading documents from data sites as and when required

**Post Room**
- Digitising incoming mail that arrives into the building
- Maintaining a strict schedule of an internal post round
- Logging registered mail for proof of delivery
- Sending outgoing mail including the use of the Franking machine
- Managing the client's courier needs
- On hand to offer sound advice on the best way to send an item taking into account cost, sensitivity of the contents and deadline for the shipment

**Experience & Skills Required**

You will have extensive levels of professionalism, along with strong communication skills.

A high level of customer services is required as you will be liaising with our client directly, and this would mean you must be well presented at all times.
- 25 days holiday plus bank holidays
- Holiday purchase scheme
- Pension scheme
- Advanced family friendly benefits
- Flexible working
- HP and EE Employee Discount Programmes
- Employee Assistance Programme
- Cycle2work scheme
- Access to Apogee Learning Academy
- 2 days off per year for voluntary work
- Discounted Gym Membership

Please take the time to look at our excellent Glassdoor and Trustpilot reviews

Apogee Corporation is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We welcome all applicants and are open to considering flexible working options

**Job Types**: Full-time, Permanent

**Salary**: £22,622.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Reference ID: Kenn