Project Administrator

3 days ago

Wisbech, United Kingdom FRP Full time

The Project Administrator plays a crucial and proactive role within the project team, providing essential support to the Project Manager in coordinating, tracking, and maintaining project progress. This position is key to ensuring that all project activities run smoothly - supporting timely delivery, maintaining documentation accuracy, and keeping all stakeholders informed.

**Key Responsibilities**
- Ensure consistency and accuracy across multiple project management systems, maintaining alignment of information and documentation.
- Schedule, coordinate, and host meetings with internal and external project teams, preparing agendas and capturing key actions.
- Track project progress, report on milestones, and flag areas of concern to the Project Manager—particularly potential delays from suppliers or dependencies that may affect customer delivery.
- Liaise with cross-functional departments (e.g. Procurement, Operations, Sales, and Finance) to align project objectives and resolve discrepancies.
- Support the preparation of project reports, updates, and presentations for management review.
- Assist in document control, ensuring that all project files, contracts, and correspondence are properly maintained and accessible.
- Contribute to continuous improvement by identifying process efficiencies and supporting the development of best practices within the project team.

**Key Competencies & Skills**
- Excellent written and verbal communication skills, with the ability to convey complex information clearly and professionally.
- Exceptional attention to detail, accuracy, and consistency in documentation.
- Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.
- Analytical mindset, with the ability to interpret data and provide meaningful insights to support decision-making.

**Experience & Qualifications**
- Previous experience in a Project Administration, Project Coordination, or similar support role (preferably within a fast-paced, multi-stakeholder environment).
- Experience in data tracking, reporting, or document control is highly desirable.
- Relevant qualification or training in Project Management, Business Administration, or related field is advantageous but not essential.

**Performance Indicators (KPIs)**
- Timeliness and accuracy of project updates and reports.
- Effective communication and coordination across departments.
- Reduction in administrative errors or project data discrepancies.
- Meeting or exceeding project delivery milestones.
- Positive feedback from internal and external stakeholders.

**Behavioural Attributes**
- Resilient under pressure, maintaining a calm and solutions-focused approach.
- Collaborative and team-oriented, building strong working relationships across all levels.
- Adaptable and flexible, able to adjust priorities in a fast-changing environment.
- Demonstrates integrity, professionalism, and alignment with company values in all interactions.

**What You’ll Get**
- Excellent salary - varied range depending on experience and qualifications within this role. Open to discussion at interview.
- 20 days holiday, plus extra time for Christmas and all public holidays
- Company events
- Company pension
- Perkbox
- On-site parking

**Job Types**: Full-time, Permanent

Pay: £27,000.00 per year

**Benefits**:

- On-site parking

Work Location: In person

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