Administration Assistant

2 weeks ago

Guildford, United Kingdom Sandiford Green Limited Full time

Our client is an award-winning full-service law firm with offices throughout the South East. This role is to provide legal & administrative support to fee-earners across the Dispute Resolution and Employment/Immigration Teams.You will work alongside thesenior support person for these teams

**Key Responsibilities**
- Opening and closing files in case management system.
- Scanning incoming documents to electronic files.
- Filing, to include putting files away at the end of the day.
- Assisting the teams’ senior support person with month end billing and accounting.
- Dealing with accounts and obtaining Partner signature on dockets.
- Diary management for the teams to include internal, external & client meetings, as well as creating and maintain reminders for FE (for example, court dates)
- General typing as required including audio and copy typing to include proof reading, creating and formatting various correspondence.
- Closing files, dealing with account balances and arranging for them to be put away in storage when all standard procedures have been completed.
- Record-keeping - maintaining data for reporting purposes.
- Photocopying as required.
- Taking calls and passing on messages.
- Maintaining the teams’ hard copy documents.
- Maintaining the teams’ e-filing systems. Participating as a full team member taking on different roles and tasks within the teams when required.
- Participating in and contributing to department and team activities to help promote an effective working environment.
- To undertake such reasonable additional duties as are broadly consistent with this job description as may from time to time be assigned to the post by the line manager(s).
- Compiling client disclosure and efficiently organize/ order to present to the FE for new/ existing matters and assisting administratively with Witness Statements, Exhibits, Affidavits, Instructions to Counsel etc. to include proofing, paginating, and collatingrequired documents

**Skills/Knowledge/Qualifications/Experience Required**
- Previous experience of working in an office environment and previous legal experience is desirable.
- Some experience of litigation and/or employment work would be an advantage but is not necessarily required.
- The ability to work effectively within a team and provide support to team members at all levels, including solicitors, associates and partners as appropriate.
- Effective administrative and organisational skills, including maintaining a database and a filing system.
- A good telephone manner, good communication skills more generally and an understanding of the importance of client care.
- Competent IT skills including MS Office 365 (Outlook & Word), Digital Dictation and ideally experience with a case management system.
- Confident Excel skills sufficient to enable the reviewing of relevant matters and assist with billing.
- Good attention to detail and the ability to produce accurate work of a consistently high standard.

In return they offer good benefits and hybrid working

Sandiford Green operate as a recruitment business in relation to this role

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