Medical Devices Co-ordinator

Clinical Assets Provide operational assistance to all matters pertaining to clinical assets including compliance, asset management, service management and lifecycle management. Ensure clinical assets onsite are compliant or taken out of service. Allocate jobs to the appropriate contractor, using CAFM systems to create a document trail and manage frequently broken items, escalating issues to the Medical Devices Safety Engineer as appropriate. Raise purchase orders as required, appropriately storing relevant documents accessible to the team with expenditure tracked and ensuring appropriate service contracts are in place.
Updating compliance system with relevant documents for compliance and tracking purposes (including those for Therapy items) Participating in the CAWG (Clinical Asset Working Group) and chairing and minute taking in absence of the Medical Devices Safety Officer Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time. Professionalism Keep abreast of relevant industry developments, providing recommendations to the Medical Devices Officer Maintain professional boundaries and professionalism at all times. Read all policies and procedures pertinent to working practice and to keep up to date with policy changes as they occur. Adhere to the policies and procedures of The Childrens Trust.
Skills and Responsibilities First response to clinical asset jobs coming through to the Helpdesk, co-ordinating with clinical staff at the scene, ensuring the appropriate response is carried out. Ability to work under pressure and to make decisions and problem solve as issues arrive React to orders and PPMs and within set SLA timeline, ensuring ongoing monitoring. Supporting the Medical Devices Safety Engineer in development of new PPMs. Collate relevant data and assist with the weekly work order tracker report and assist in distribution to relevant stakeholders.
Management of self and others As part of CPD, follow and review updates to government regulations and legislation. Develop skills and qualifications Meet regularly with the Medical Devices Safety Engineer for performance and development reviews; identifying learning objectives, setting targets and identifying opportunities for professional development. Co-ordinate with Therapy teams to support the creation of the database of the Therapy assets Communication Ensure effective communication within the team and across the organisation ensuring cohesive working practices across all areas Ensure appropriate levels of communication and escalation with the Medical Devices Safety Engineer and Procurement & Clinical Asset Manager Governance Ensure contractor compliance policy is followed by all clinical asset contractors. Assist with collation of data for compliance and performance reporting.
Clinical assets maintained and managed in accordance with statutory requirements. Attendance and full participation at CAWG and other committees and working groups as may be required including meeting co-ordination and minute taking as requested Health and Safety Adheres to all Health and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens Trust policies and procedures. Provide evidence of all vaccinations (or medical exemption) required for the post. Adhere to manual handling procedures and complete mandatory manual handling training.
Promotes the health and safety of others. Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed. Responsible for identifying and mitigating risk within the work environment. Wellbeing and Emotional Resilience Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems.
Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary. Treats challenges and problems as a learning experience. Remains organised and focused when under pressure. Responds appropriately and effectively to all constructive feedback.
Motivates self and other.