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Conveyancing Legal Assistant

2 weeks ago

Solihull, United Kingdom The Wilkes Partnership LLP Full time

We are looking for an experienced Residential Conveyancing Assistant to join our busy Residential Conveyancing team, based at our Shirley, Solihull office.

This role will be providing 1-2-1 support to a conveyancing fee earner, working in partnership to help them to manage their caseload, and assisting from start to finish in all aspects of the sale and purchase of residential properties.

Working hours are 35 hours per week, Monday to Friday, with hybrid working available (minimum 3 days in the office). For the first 6 months, it is expected that you will work the majority of your time in the office whilst you learn the role and get to know the team.

Key tasks of the role include:

- Opening, updating and closing matter files and recording client data, using our electronic case management system.
- Taking initial inquiries and passing details to fee earners.
- Carrying out all identity and AML checks when opening a file.
- Using workflow templates to create and issue correspondence, documents, and forms.
- Preparing contract packs.
- Carrying out searches.
- Ordering redemption statements.
- Exchanging contracts and organising completions.
- Preparing bills and the financial documentation.
- Point of contact for internal and external callers - dealing with queries where you are able, or taking accurate messages and passing them on to the relevant fee earner as soon as possible.
- Updating clients and agents with efficiency and politeness throughout the process.
- Carrying out copying, printing and scanning as required.

What we’re looking for:

- At least 3 years’ experience working in a busy Residential Conveyancing Department, to include both sales and purchases.
- Experience of the full conveyancing process, from start to finish.
- Experience of using the land registry portal, HMRC portal and LMS.
- Experience of working with a case management system ideally with automated workflows built into it. Experience of Tikit and/or BigHand would be advantageous but not essential.
- Excellent organisation skills, with the ability to manage a busy workload.
- Excellent IT skills with the ability to pick up new systems quickly.
- Displays a can-do, positive attitude to work, and a high degree of self-management.
- Excellent communication skills, both written and verbal.
- Excellent attention to detail
- Proven ability to work to deadlines

**Job Types**: Full-time, Permanent

**Salary**: Up to £24,000.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Financial planning services
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay
- Transport links
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Conveyancing: 3 years (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Solihull, B90 3LS