Nhs Band 5 Executive Assistant

1 week ago

Birmingham, United Kingdom Service Care Solutions - Healthcare Full time

Service Care Solutions are currently recruiting for two Band 5 Executive Assistants to work within the NHS on a 1 month temporary agency contact, however this may be extended. This role will be based in the Birmingham Women's and Children's NHS Foundation Trust.
**Hours**
37.5 hours per week
**Rate**
(£14.54 PAYE Rate)
**Main Duties**
As the post holder you will be responsible for providing effective, efficient and confidential personal administrative support, directly to an Executive Officer or Director with additional support to other members of the Executive Team, Chairman and Non-ExecutiveDirectors and members of the Executive Support Team.
**Some of these duties include**:

- Provide a comprehensive personal administrative service to their Executive Officer/Director and as required to other members of the Executive Team including, as required, the coordination of diaries, meetings, minute taking and preparation of meeting papers,filing, correspondence and maintenance of shared electronic records.
- Work closely with their Executive to support the prioritisation and planning of their workloads and ensuring they receive appropriate and thorough information in a timely fashion.
- Ensure competent and accurate preparation of letters, reports, documents and presentations.
- Ensure effective systems are in place to manage and prioritise correspondence to and from the office, including timely responses and acknowledgments.
- Support the Executive office in organising and coordinating Board, Council of Governors and committee meetings as required, including arranging meetings, drafting agendas, preparing and circulating papers, taking minutes and maintaining reporting schedules.
- Provide accurate analysis and produce appropriate documentation for any project work undertaken, operating to an agreed timescale.
- Communicate courteously and sensitively with a wide range of internal and external stakeholders.
- Maintain an awareness of developments and new NHS initiatives which impact upon the direction of the Trust and the Executive Directors' responsibilities.
- Deal with diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically. Proactively review workload and flag where conflict may arise.
- Work under minimum supervision, and at pace, assisting other members of the Executive Support Team, sharing workload and providing cover for leave or other absences where necessary. Provide supervision of and guidance to junior and temporary support staff.

**Benefit of Service Care Solutions**
- **Excellent pay rates**:

- **Exceptional referral bonuses**:

- **Approved supplier to over 400 organizations nationwide**:

- **Nationwide provider to over 40 different NHS trust & private** **organisations**:

- **Subsidised training/ FREE mandatory training**:

- **Dedicated and experienced one-to-one consultant support**:

- **DBS checks provided via online services free of charge**:
If this role sounds of interest to you please send your CV over to or call on.
Full job spec on request

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