Secretary Administrator

3 days ago


Bishop's Stortford, United Kingdom Newman Office Personnel Full time

An amazing opportunity has arisen with a premier employer due to internal promotion. The role of secretary is a key part of their head office team.
- Provide comprehensive admin and secretarial support to team.
- Deal with department enquiries, regarding tenders, orders and supporting documents.
- To ensure drawings are up to date and filed with approved project instructions within set timeframes.
- Provide secretarial and admin support to other departments as necessary.
- Maintain project files and manual inline with company policy and procedures and archiving as necessary.
- Assist with administration for H&S Officer
- Arrange and attend Management meetings.
- Take minutes/notes from meetings, transcribe and issue Action points.
- Arranging hotel accommodation and travel arrangements
- Organising of team expenses as required
- Production of PowerPoint Presentations for Sign off Meetings.
- Raise purchase orders, track invoices and update costing files.
- Rota cover lunch times and holidays, post for Reception area
- Organise meeting rooms and arrange lunches and refreshments.

**Skills needed**:
Previous experience in a secretarial role

Able to take notes or minutes in meetings

Excellent typing, audio and Powerpoint skills


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