Receptionist
1 week ago
**Position Title**: Office Receptionist
**Department**: Administration
**Reports To**: Office Manager/HR Manager
**Location**: Southampton, HAM
**Employment Type**: Full-Time
**Key Responsibilities**:
- Answer, screen, and forward incoming phone calls, taking messages as necessary.
- Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
- Assist with scheduling meetings and appointments, maintaining and updating calendars.
- Receive, sort, and distribute daily mail/deliveries.
- Perform clerical duties such as filing, photocopying, transcribing, and faxing.
- Assist in the preparation of regularly scheduled reports.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Assist with ad-hoc administrative duties as needed.
**Qualifications**:
- High school diploma or equivalent; additional certification in Office Management is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
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