Administration Assistant

**Administration Assistant - **Schools' Choice (part of Vertas Group Limited)

**£12.50 per hour**

**Ipswich, Suffolk,**

**Monday to Friday**

**25 hours per week, 39 weeks per year**

We are looking for an administration assistant to support our governor services, safeguarding training and HR teams.

Could this varied and interesting role be what you are looking for?

You will receive full training on all aspects of the role and ongoing support to ensure that you can fulfil the role effectively. The role is based in our well-appointed head office in Ipswich with home working and flexible arrangements available in line with business requirements.

**Role Responsibilities**:

- Administer business processes and procedures.
- Support meeting administration with electronic distribution of documents
- Co-ordinate training bookings, administer registers and provide certification
- Maintain accurate records
- Provide a range of information and reports as required
- Develop expertise and knowledge of administrative systems
- Provide an efficient and customer focussed first point of contact
- Provide information to internal and external customers and provide appropriate contacts for callers needing these services and/or other Schools’ Choice services.
- Contribute to team meetings
- Provide advice to colleagues on routine procedures or policies including on-the-job training and explaining how to undertake tasks.
- Provide cover for team members
- Draft and send routine correspondence.
- Maintain office records and filing systems, including electronic systems.

The work is predominantly covered by established guidelines and procedures, but you will be expected to use initiative e.g. when resolving enquiries or prioritising your work.

You will report to a manager who will be available for direction and guidance on more difficult problems.

**Key Skills**:

- Proficient user of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook, Mail merge etc.
- Accuracy and attention to detail.
- Excellent organisational skills
- Demonstrates an understanding of confidentiality and data protection requirements in the workplace.
- Excellent verbal and written communications skills.
- Professional and polite when dealing with colleagues and customers.
- Works effectively as a member of a team, supporting team members and demonstrating a flexible approach.

**Experience**
- Experience of working in a busy office environment would be desirable.
- Experience of working in an education setting would be desirable.

**Benefits**
- _Contractual benefits : _

25 Days annual leave FTE plus bank holidays, increasing to 26 days FTE after a year of service

Royal London Salary Sacrifice Pension

Company Sick Pay
- _Non contractual benefits : _

Annual leave purchase scheme

Lifeworks high street and online discounts

Medicash Health cash plan funded by the company

WeCare 24/7 employee assistance including remote GP and counselling

Mental Health First Aiders

Tusker Electric vehicle salary sacrifice scheme

Bike2Work Scheme

Vertas Finest Recognition Scheme

Annual Making the Difference Awards

Refer a friend rewards

Personal Development opportunities including Aspire to Inspire and self led learning

We want enthusiastic individuals with a positive working attitude to join our team of 4,000 colleagues across the UK. Vertas Group are an inclusive and equal opportunities employer who believe that our people power what we do. We aim to ensure that our workforce reflects the diversity of the communities in which it operates.

This job description is current. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Vertas Limited.

**Job Types**: Part-time, Permanent

**Salary**: £12.50 per hour

Expected hours: 25 per week

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Health & wellbeing programme
- Sick pay
- Store discount

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Reference ID: VCF.4249 - Admin Assistant, Schools' Choice