Site Administration Assistant

**General information**:
Framatome is owned by the EDF Group (80.5%) and Mitsubishi Heavy Industries (MHI - 19.5%).

**Reference number **:2024-19038

**Publication date **:11/8/2024

**Job details**:
**Category**:
Z - ADMINISTRATION - Z1 - Administrative assistant

**Job Opening Title**:
Site Administration Assistant

**Job type**:
Non fixed term

**BU description**:
Installed Base BU is in charge for Framatome's nuclear engineering and services for operating nuclear plants, for new build projects and for installations in decommissioning phase.

The Installed base BU has more than 60 years of international experience in all types of technologies on more than 380 reactors worldwide.

With 4,600 employees in 15 countries, the Installed Base BU has a strong identity and its vision is to: “Deliver innovative products and services by putting our high-level skills to work to guarantee throughout the world a safe and competitive, low carbon source of energy.”

**Job description**:
Framatome is a major international player in the nuclear energy market recognised for its innovative solutions and value-added technologies for designing, building, maintaining, and advancing the global nuclear fleet. The company designs, manufactures, and installs components, fuel and instrumentation and control systems for nuclear power plants and offers a full range of reactor services.

With 14,000 employees worldwide, every day Framatome’s expertise helps its customers improve the safety and performance of their nuclear plants and achieve their economic and societal goals.

Framatome is owned by the EDF Group (80.5%) and Mitsubishi Heavy Industries (MHI - 19.5%)

In the UK we are currently over 300 strong and our plans are to grow to 400-500 by 2025 through the development our UK nuclear service offerings.

Due to our ongoing project commitments, we are looking to recruit a Site Administration Assistant to be based at Hinkley Point C.

Reporting to our Site Installation Manager the key responsibilities will include:
Daily Administration - Perform routine administrative tasks to support the smooth running of the site.
- Assist Site Managers with various admin tasks on a daily basis.
- Support the project management team to optimise their activities.
- Visitor Management - book visitors to the site and ensure proper documentation is in place.
- Meet and greet visitors at reception, providing a professional and friendly first impression.
- Escort visitors around the site as required. Meeting Coordination:

- Plan and organise meetings, including booking rooms and ordering catering when necessary.
- Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
- Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
- Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
- Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required.
- Process invoices, purchase orders, and expense claims in accordance with company procedures.
- Onboarding/vetting - Liaising with new companies / starters regarding the on-boarding process.
- Liaising with Framatome France to induct and support new French workers through the vetting process.
- Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
- Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program.

**Profile**:
To be considered, we require the following skills and experience:

- Ability to handle multiple interfaces and work within a transversal organisation.
- Proven experience in managing various administrative tasks efficiently.
- Excellent communication and collaboration skills, working effectively with other administrative staff, management, and clients.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Flexible, friendly, and adaptable to changing circumstances and priorities.
- Proactive and dynamic, with a willingness to take on various tasks and responsibilities.
- Previous experience in office administration, preferably in a fast-paced environment.
- Experience in an international and multicultural environment (highly desirable).
- Knowledge of SAP (desirable but not essential).
- Knowledge/ experience in WIMS Data Base (desirable but not essential).
- Ability to work and interact in French (desirable but not essential).

**Benefits**:
In return, we are offering a competitive salary and benefits to include:

- Private healthcare (self and family) currently including dental (individual only) - taxable benefit
- Income protection (75% after 13 weeks of continued absence)
- Life assurance (4x salary)
- 8% pension contribution (Min 1% employee contribution)
- 1x professional membership per year (costs expensed)

We are an equal opport