Project Support Officer

**Job Description Job Title**: Project Support Officer Reports to: Chief Operating Officer/Operational Business Manager Accountable to: Chief Operating Officer Job Summary The post holder will support the day to day running of Safecare Network Ltd. This will include tasks of an administrative nature, including the processing of invoices, administration duties associated with the running of Safecare Network services and the organisational support for key meetings. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role and may be reviewed on an on-going basis in accordance with the changing needs of the organisation. The post holder may be required to carry out other duties as may reasonably be required by Safecare Network Ltd.
**Governance**: Adhere to all Safecare Governance and Assurance policies and procedures. Ensure that any project risks identified are reported to the Chief Operating Officer in a timely manner (as and when appropriate) Project Management Support the development and delivery of project plans, identifying risks and issues as appropriate to the level of responsibility of the role, Support the maintenance of risk registers for all services and the Board Assurance Documents Be responsible for a high standard of work supporting the delivery of projects Responsible for the planning and organisation of various events/meetings, and workshops, ensuring distribution of relevant paperwork (minutes, agenda, presentations) in a timely manner. Develop close working relationships with GP practices. Information Management Be familiar with SystemOne Competent IT skills Service Development Responsibilities Support the wider engagement with key stakeholders in the development of plans, through organisation of meetings/workshops etc.
Up-dating of project plans Lead on the coordination of clinics for SAFE and UAH services Support the development of a program of clinical and quality audits (for all operating services) Requirements Proven experience working in a primary care/GP/health care setting Knowledge of office administration systems and procedures Excellent time management skills and the ability to prioritise work Attention to detail and problem-solving skills Excellent written and verbal communication skills Excellent organisational skills with the ability to multi-task Competencies Sound knowledge of Windows and MS Office (excel data sheets, formulations & pivot tables) Awareness of data security requirements. IT literate Good verbal and written communication skills. Problem solving skills. Flexible approach, team player.
Confidentiality In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information. They may also have access to information relating to Safecare as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to all matters, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the organisational policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Overall as an employee you will have access to information that is sensitive to either an individual or to the organisation and you are reminded that in accordance with the requirements of the companys handbook, your confidentiality agreement, policies and procedures and the Data Protection Act 2018, you have a duty to process this information judiciously and lawfully. Any breach of confidentiality during employment will be regarded as serious misconduct and could lead to summary dismissal. Data Protection As your employer, the company needs to keep information about you for the purposes connected with your employment. The sort of information we hold includes information for payroll purposes, references, contact names and addresses and records relating to your career with the company.
These uses are covered under the Data Protection Act 2018 The information which we hold will be for our management and administration use only but we may need to disclose some information we hold about you to third parties (e.g. Inland Revenue). Health & Safety The post-holder will implement and lead on the full range of promotion and management of their own and others health, safety and security as defined in the practice Health & Safety Policy. This will include (but will not be limited to): Ensuring job holders across the organisation adhere to their individual responsibilities for health and safety, using a system of observation, audit and check, questioning, reporting and risk management.
Maintaining an up to date knowledge of health and safety (statutory and best practice guidelines) and ensure implementation across the business. Using personal security systems within the workplace according to the organisational guidelines. Identifying the r