Executive Assistant

Job Introduction
**Job Introduction**:
The IOPC is on a transformation journey and this role offers an opportunity to be at the heart of it by joining a dynamic Executive Support Team. The Executive Support team delivers high quality executive support to the IOPC senior leadership team and has a key role in enabling the delivery of the IOPC strategic objectives.

This newly established team forms part of a matrix management structure which allows team members to thrive in a fast-paced, high performing and collaborative environment.

As Executive Assistant to an IOPC DDG/Director you will be working directly with a named senior leader and providing tailored personal executive support, enabling them to thrive in the delivery of their strategic work and objectives.

Main Responsibilities
- To ensure the provision of continuous high-quality executive support to the DDG/Director.
- To co-ordinate the DDG/Director’s diary, managing commitments and competing demands and anticipating future needs to enable them to operate effectively.
- Track the DDG/Director’s commitments and ensure timely execution of deliverables and deadlines by coordinating with other executives and team members.
- Anticipate the DDG/Director’s needs, offering proactive support in identifying challenges, opportunities and solutions.
- To draft briefing material, reports, correspondence and communications on behalf of the DDG/Director as required, for both internal and external audiences.
- To ensure that the DDG/Director is fully briefed for all meetings, and where necessary prepare written briefings and information/meeting packs.

Please refer to the Job Description for full role responsibilities.

**Essential Experience**:

- Substantial experience of working with and supporting a senior figure. Experience of taking effective minutes and meeting management.
- Experience of research, report writing and preparing presentations.
- Experience of effectively managing a senior manager’s diary
- Experience of working and acting with discretion and dealing appropriately with confidential matters.
- Experience of dealing with a wide range of stakeholders at all levels, internally and externally.
- Proven experience of working effectively in a team environment.

**Essential Technical**:

- Security clearance, for handling on sensitive data and information (or willing to undergo).

**Essential Skills and Abilities**:

- Comfortable to work independently and using own initiative.
- Ability to thrive in a fast paced and dynamic environment.
- Effective trouble shooter with ability to identify, advise and manage problems, offering reasoned solutions.
- Able to organise and prioritise when under pressure and meet or negotiate deadlines.
- Demonstrates high level of attention to detail and an ability to work accurately.
- Excellent interpersonal skills, including tact, discretion and experience of liaising with external stakeholders.
- Comfortable taking decisions within a clear framework of delegation.

**_
The role requires clearance to BPSS as a minimum. Higher level clearance may be required depending on the DDG/Director that you will be supporting._**

**Reasonable Adjustments**

The IOPC is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews

We are committed to providing equal opportunities for all applicants and creating an inclusive environment where diverse perspectives are valued and supported.

**_
Reasonable Adjustments_**

The IOPC is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:

- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews

IND

About The Company
**Be yourself**:
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being an LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi, trans and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is comp