Executive Assistant
15 hours ago
Temporary on going to start asap maternity leave We are looking for a highly organised, proactive, and confident Executive Assistant to provide exceptional support to our clients CFO and other board members. This is a key role at the heart of the organisation—perfect for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in keeping operations running smoothly. As the Executive Assistant, you will be the go-to person for coordinating executive activities, managing complex diaries, ensuring seamless communication, and supporting essential business processes. Your work will enable the Executive Team to focus on strategic priorities, helping drive the success and efficiency of the wider organisation. Key Responsibilities Executive & Administrative Support. Proactively manage complex diaries across multiple time zones for the board. Monitor and triage executive inboxes, ensuring timely follow-up and prioritisation acting as a gatekeeper. Prepare and submit executive expense claims and manage reconciliation of the boards company credit card. Provide occasional personal support to the CEO where required. Draft and prepare high-quality presentations, reports, briefing papers, agendas, letters, and internal documents. Ensure executives are fully briefed and prepared ahead of all meetings. Governance, Meetings & Communication. Coordinate document signing and contract approval workflows. Manage holiday bookings and expense approvals for executive direct reports. Support the smooth delivery of internal communications, including reviewing and approving company-wide messages. Schedule meetings, take minutes, and manage follow-ups for all weekly and monthly Board, Executive, Committee, and Shareholder meetings. Coordinate and distribute the monthly Board Pack. Operational & Office Support. Assist with KYC documentation and liaise with banking partners on related processes. Act as the first point of contact for IT support queries from the Executive Team, escalating when needed. Coordinate logistics for company events such as Sales Away Days, Shareholder Meetings. Oversee office supplies and services across four sites. Manage facilities budgets, spend, and relationships with third-party contractors. Using Excel to translate financials for board meetings and packs Maintain compliance logs (e.g., emergency lighting, water temperatures, first aid). Support internal audit preparation ISO, etc. Open, scan, and distribute post for the Clevedon office. What We’re Looking for A highly organised multitasker with excellent attention to detail. Someone who thrives on variety and can adapt quickly to shifting priorities. A confident communicator able to work with stakeholders at all levels. A problem-solver who takes initiative and works independently. Previous experience supporting C-suite executives is highly desirable. Attending board meeting taking meetings and translating financials into tables and board papers. This role is to start asap Benefits Weekly pay. Holiday pay. Pension. Team environment. Modern offices. Is this is you apply now to sue@elitep.co.uk with your current CV
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Executive Assistant
3 days ago
Birmingham, United Kingdom Bell Cornwall Full timeExecutive AssistantBirmingham (Office Based)£40,000 – £50,000Ref: JC/BCR/31821Bell Cornwall Recruitment are searching for an experience c-suite Executive Assistant to support a busy chairman of a Birmingham based not for profit organisation.The role will involve:Complex calendar and inbox managementIntricate travel and itinerary management (Extensive UK...
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Executive Assistant
5 days ago
Birmingham, United Kingdom NHS Birmingham and Solihull Integrated Care Board Full timeExecutive Assistant to ICB Chief Officer/Executive Director An opportunity has arisen for an experienced, highly organised, enthusiastic and self-motivated individual to provide support to an ICB Chief Officer/Executive Director in the Birmingham and Solihull Integrated Care Board (ICB). Excellent communication skills are essential as well as the ability...
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Executive Assistant
2 weeks ago
Birmingham, United Kingdom Bell Cornwall Full timeSocial network you want to login/join with:Bell Cornwall Recruitment are searching for an experience c-suite Executive Assistant to support a busy chairman of a Birmingham based not for profit organisation.The role will involve:Complex calendar and inbox managementIntricate travel and itinerary management (Extensive UK & European)Project Management –...
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Executive Assistant
2 weeks ago
Birmingham, United Kingdom HSBC Global Services Limited Full timeIf you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. We are currently seeking an experienced professional to join our team in the role of Executive Assistant. The purpose of this role is to provide executive assistant and administrative support to the Chief Executive Officer (CEO) HSBC UK As...
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Executive Assistant
1 week ago
Birmingham, Birmingham, United Kingdom Medlock Partners Full time £30,000 - £60,000 per yearExecutive Assistant (12-Month FTC)Hybrid – 50% WFH / 50% Office BasedBirminghamReal Estate DepartmentAre you an experienced Executive Assistant looking for your next challenge? Our client, a prestigious top 50 UK law firm, is seeking a proactive and highly organised Executive Assistant to join their insurance team on a 12-month fixed-term contract.The...
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Executive Assistant
2 weeks ago
Birmingham, Birmingham, United Kingdom BRAC Saajan Exchange Full time £26,500 - £28,500 per yearAre you an organised professional with a passion for supporting busy executives? Do you thrive in a dynamic environment where every day presents new challenges? Are you ready to make a difference in a vibrant team? If so, we want to hear from youWe are currently looking for an Executive Assistant to join our busy and rapidly expanding team in Birmingham....
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Executive Assistant
7 days ago
Birmingham, United Kingdom Acorns Children's Hospice Trust Full timeAcorns Childrens Hospice are now looking for an Executive Assistant for Care Services to provide administration support to our Director of Care & Executive Nurse and Care Deputy Directors **About the Role** At Acorns Children’s Hospice we offer specialist palliative care and support for children and their families across the West Midlands. We are there...
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Executive Assistant
3 days ago
Birmingham, United Kingdom Six Ventures Ltd Full timeExecutive Assistant – Birmingham (B2) We’re partnering with a fast-growing, forward-thinking business based in central Birmingham that is entering an exciting new phase of expansion. With a newly appointed CEO and ambitious plans for both organic and acquisition-led growth, this organisation is strengthening its leadership support structure—and is now...
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Executive Assistant
24 hours ago
Birmingham, United Kingdom Pinewood.AI Full timePinewood.AI is seeking a highly organised, proactive, and adaptable Executive Assistant to join our growing team. This role reports directly to the Chief of Staff and provides comprehensive support to the wider executive leadership team, including the CEO. You will be a key partner to the Chief of Staff, helping to keep the executive office running smoothly,...
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Executive Assistant
1 day ago
Birmingham, United Kingdom Synergie Full timeAcorn is currently recruiting on behalf of their NHS public sector client for an Executive Assistant to Executive Directors. This is a Hybrid working position (3 days office, 2 days home) for an initial period of 3 months Job Purpose: The post-holder will provide a comprehensive business support service to the Executive Director(s) and assist the Executive...
