Involve Administration Assistant

2 weeks ago


Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

The post holder will support the performance of the Service User Involvement and Volunteering Services office function.

To provide full administration support to the Assistant Director of Involve and the Involve team with all operational processes. T
- To support the diary management function for the Involve team
- To assist in organizing events and training for Involvement members
- To ensure the Involvement Register is updated and efficiently and effectively
- To deal with any involvement enquiries in a timely manner
- To support the minute taking function at team and group meetings
- To assist and support the Patient and Public Involvement Leads in organizing meetings and room bookings
- To monitor the Involve generic inbox in the absence of the Project Lead
- To liaise with Service User and Carer panellists when assigning activities

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

- We’re Kind
- We’re
- We Listen
- We Care
- To liaise with the finance team regarding any claims queries
- To communicate effectively with staff and external stakeholders
- To support the Project lead in updating the Better Impact systems with all volunteer details
- To liaise with the recruitment team, ensuring a smooth recruitment process of volunteers and Involvement members
- To participate in training and development opportunities
- To collate and produce data when required for events and meetings
- Ensure up to date knowledge of use of office equipment, effective administrative systems and technology that may improve personal skills and effectiveness of service
- To exercise judgement when dealing with enquiries and to handle complaints in line with local policies and procedures and to escalate appropriately if they cannot be resolved at the local level
- To ensure confidentiality is always exercised and personal information is stored appropriately.
- To ensure that all correspondence is formatted to the Trust’s standard.
- Any other duties appropriate to the role and level that may be required from time to time


  • Administrator

    2 weeks ago


    Bexleyheath, United Kingdom Jobwise Ltd Full time

    Administrator required for a thriving business based close to Stockport Town Centre. The focus of the role will be processing orders and dealing with everything involved with this from start to finish. The main tasks involved will be order processing, checking stock availability and arranging delivery of the product, as well as processing the necessary...


  • Bexleyheath, United Kingdom London Ambulance Service NHS Trust Full time

    To answer LAS Switchboard and provide administrative support to the Estates & Facilities Department. First point of contact for the LAS switchboard. Advising and redirecting callers to appropriate departments and organisations. - Able to work under pressure, possess good secretarial skills, administrative and organisational flair; and the ability to...

  • Pension Administrator

    2 weeks ago


    Bexleyheath, United Kingdom Guidant Global Full time

    Job Title Pensions Admin Location Home Based Duration Full Time Hours/Days Monday - Friday 9:00 - 5:30 40 hours Reason for Hire Interview Process 1 stage teams Guidant Briefing Notes Role: Pension Administrators Location: home based Business area: Member Events - Our member events team provides full-service pension administration to 180 private sector...

  • Team Administrator

    2 weeks ago


    Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    Effectively provide administration, health and safety and personal assistant tasks for a member of staff who requires additional support under the access to work scheme. Key Tasks required are: Undertaking word processing/audio, G2 support for the provision of required reports, letters, summaries, etc. within set standards and making necessary changes. Have...

  • Team Administrator

    2 weeks ago


    Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    To provide comprehensive administration and secretarial role supporting an individual who is a trainee Cognitive Behavioural Therapist under the access to work scheme. This scheme enables people with disabilities to be supported to work. The role will include ensuring the safety of the individual in moving around the building as well as the administrative...


  • Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    The Team Administrator provides comprehensive administrative and secretarial support to a multi-disciplinary team within a busy Community Mental Health Team. The role involves managing service user records, handling correspondence, and liaising with external agencies, requiring strong organisational and communication skills. Important Sponsorship Information...


  • Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    To provide comprehensive administration and secretarial role supporting an individual who is a trainee Cognitive Behavioural Therapist under the access to work scheme. This scheme enables people with disabilities to be supported to work. The role will include ensuring the safety of the individual in moving around the building as well as the administrative...


  • Bexleyheath, United Kingdom Guidant Global Full time

    Role: Senior Pensions Administrator Reports to: Pensions Team Manager Primary purpose of the role: To create better outcomes and bring experience to a team of administrators, providing support through a positive training and coaching environment. Ensure case work is completed in line with service level agreements and scheme rules and provide a continually...


  • Bexleyheath, United Kingdom Essential Employment Full time

    A prominent employment agency is seeking a Business Support Officer for a full-time temporary position in Bexleyheath. The role includes delivering administrative support, managing documents, responding to enquiries, and assisting with financial tasks such as invoicing. The ideal candidate will contribute to service delivery improvements and maintain...

  • Administrator

    1 week ago


    Bexleyheath, United Kingdom Davies Group Full time

    **Summary** The Davies Learning Solutions team are looking for a full time Temporary Administrator for approximately two months, possibly longer. The job will entail retrieving data from one system and inputting it onto another platform. Therefore, accuracy and attention to detail are imperative attributes for this role. **Working Hours** Monday - Friday,...