Accounts Payable Clerk

2 weeks ago

Walsall, United Kingdom Barhale Full time

**Accounts Payable Clerk**

**The Role**:
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

**Key Responsibilities**:

- Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
- Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
- Query resolution monitoring and control
- Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
- Chase any missing invoices or credits with vendor and request a copy
- Accounts Payable Journals - to correct errors etc.
- Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
- Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
- Vendor master file - checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
- Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
- Working to agreed performance standards/targets
- Providing remittance information to vendors as & when required

**Contribute to the improvement of processes**
- Understand and respond to the needs of Vendors, team members, colleagues and managers
- Raise issues and concerns constructively and offer solutions
- Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)

**Key Measures & Targets**:

- No of invoices/credits registered against daily/monthly targets
- Accuracy of data entered - error rate
- Monthly Supplier Reconciliations - set against KPI
- No accounts on stop
- No of queries not resolved within a timely period
- Monthly reporting & KPI’s
- No of invoices not registered at month end

**Key Relationships**:

- Accounts Payable Team
- Treasury Team
- Transactions Manager
- Finance Team
- Procurement
- Cost Clerks
- Quantity Surveyors
- BCS
- Internal and External customers

**Person Specification**:
**Essential**
- Strong IT skills including MS Office (Excel, Word)
- Strong verbal and written communication skills
- Ability to produce accurate, relevant information in a timely manner
- Work well with other colleagues
- Proactive in problem solving
- Adapts well working on their own or in a team environment
- The ability to work under pressure and to deadlines is required

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Experience**:

- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Ability to Commute:

- Walsall (required)

Work Location: In person

Reference ID: 299/251

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