Executive Assistant

7 days ago

London, United Kingdom Career Legal Full time

**Executive Assistant ( Law Firm )**

**Permanent**

**London**

**Up to £45,000**

**Previous Legal Secretary/EA Experience wanted **

This role is for a proactive and highly competent Executive Assistant who can operate successfully in a pressurised and fast-paced environment, to provide client and business focussed secretarial and administrative support to a small group of partners. Theindividual will need to be able to adapt to different working styles of partners. It will include undertaking complex tasks and projects, providing high-level and flexible organisational support and playing a critical role in working with partners, clientsand the department to help support the partners deliver to the highest standard.

**Responsibilities**
- Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that theyare prepared for each meeting
- Proactively manage diary conflicts and take appropriate action on queries or clashes
- Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters
- Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines
- Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines

**Qualifications**
- CILEx level 3 Desired
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills

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