Billing Coordinator

2 weeks ago

London, United Kingdom Career Legal Full time

We are working with this international law firm with nearly 2000 lawyers across 12 offices. The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East andAmerica.

They are currently recruiting for a Billing Coordinator for their City of London finance team. The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. The position requires the preparation of clientinvoices, as well as monitoring and follow-up after they are sent.

**Responsibilities**
- Perform client billing and collection activities for assigned clients.
- Monitor aging of unbilled fees for assigned partners and/or clients.
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
- Meet with Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing,outstanding invoices and strategy for collections.
- Remain current on all billing-related responsibilities.
- As requested, handle billing and client driven requests.
- Prepare billing packages for each assigned partner (draft cover letters, invoices).
- Review Proformas for misallocated time and ensure time entries are in accordance with client policy.
- Write-offs (in accordance with firm policies/procedures).
- Time/cost transfers; investigate appropriateness of where entry should be billed.
- Time entry narrative changes with respect to additions, corrections, deletions.
- Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
- Prepare electronic invoices; submit electronics invoices to clients via their designated electronic billing system and very successful submissions.
- Track status of bills submitted; identify issues, and work to address rejections and reductions as they arise.
- Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts.
- Proactive follow-up with the Billing Manager, Senior Billing Coordinators, partners and clients.
- Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
- Aid partners and clients regarding outstanding and/or short paid invoices.
- Maintain/enter status updates in Firm’s collection database.
- Communicate situations as they arise that may require follow up, such as rate issues, delays in billing, difficult requests, etc.
- 3-5 year’s previous billing experience is essential.
- Billing Coordinator must possess outstanding interpersonal skills to work effectively within a team environment, as well as independently.
- The ability to adapt to new assignments and deadlines in a fast paced, highly demanding environment is required.
- Additional requirements include a working knowledge of Word, intermediate Excel skills, outstanding customer service demeanour and flexibility for possible overtime hours

**Important Notice**

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.

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