Administrative Assistant

3 days ago

Eastleigh, United Kingdom Innovate Lifts Ltd Full time

**Overview**:
We are seeking an organised and proactive Administrative Assistant to provide immediate support during the handover of the General Manager role. This is a varied and fast-paced position that requires strong organisational skills, attention to detail, and the ability to manage multiple priorities efficiently.

**Key Responsibilities**:
**General Administration & PA Support**
- Provide day-to-day administrative support to the Director and wider management team.
- Assist with diary management, booking appointments, and coordinating meetings.
- Oversee general office administration, including utilities, subscriptions, and service contracts (e.g. boiler, fire alarm servicing, accreditations).

**Financial Administration**
- Complete and track sales invoices for installation projects.
- Assist with credit control, ensuring prompt follow-up on outstanding payments.
- Work closely with the new Finance Controller to support financial processes and reporting.

**Operational Support**
- Coordinate and book engineers for installations, maintenance, and service visits.
- Order and track parts for projects and ensure timely delivery.
- Support the setup and ongoing administration of a new major client contract covering approximately 150 sites, working collaboratively with another administrator.
- Manage a small portfolio of three private clients including ordering parts, invoicing, and maintaining client communication.

**Client & Contract Management**
- Maintain accurate records of client interactions and project progress.
- Ensure all client queries are managed promptly and professionally.
- Support the smooth handover and ongoing management of client contracts.

**Skills & Experience**:

- Proven experience in an administrative or operations support role.
- Strong organisational and multitasking abilities.
- Good working knowledge of Microsoft Office (Excel, Outlook, Word) and general business software.
- Excellent communication skills, both written and verbal.
- Experience with invoicing, credit control, or finance administration (preferred).
- Proactive approach with strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Xero (preferred)

**What We Offer**:

- Immediate start with a growing and supportive team.
- Opportunity to work closely with senior management and be involved in key business operations.
- Competitive salary (dependent on experience).
- Dynamic working environment with variety in day-to-day tasks.

**Job Types**: Full-time, Temporary, Fixed term contract, Temp to perm
Contract length: 3 months

Pay: £24,420.00-£29,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Work Location: In person

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