Facilities Assistant

2 days ago

Salisbury, United Kingdom EMCOR UK Full time

**Duties/Responsibilities**:**

**Job Purpose**:
To provide professional and effective service which encompasses stores, handyman and porterage duties within the site_ _operational teams_ _ensuring its efficient and smooth operation.
**Principal Accountabilities**:

- The monitoring of the security systems and general administration.
- Carry out administrative duties for facilities which include collating waste figures, processing payments to sub contractors and formulating minutes of meetings between contractors.
- Management of day to day inventory and stock control
- Control all stock from goods inwards to despatch
- Maintain and control stock levels
- To source material and tooling for all related technical jobs
- Processing orders and delivery of spare parts, components and lab equipment
- Distribution of parts to technicians
- To load and unload deliveries
- Source, develop and maintain relationship with suppliers and subcontractors
- Adherence to all EFS and client processes for laboratory conditions
- Contribution to the smooth running of the laboratories by carrying out a range of non project procedures
- Improved and favourable perception of EFS as a business partner
- Ensure maximum stock levels at all times
- Reduced down time due to lack of available stock
- Painting as directed the interior and exterior of areas.
- Repairing any damage to walls and filling in small cracks/holes.
- Repairing damage to wallpaper.
- Carrying out any ad-hoc maintenance requests.
- As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
- Sorting, delivery and collection of post across site as directed by the Site Manager.
- Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
- Moving of stores and equipment, ensuring compliance with manual handling, risk assessments, method statements and client specific access permits and equipment move and store procedures
- Reconfiguring meeting and conference room furniture and equipment as directed.
- Carrying out and completion of porterage help desk tasks as requested
- To carry out PPM and reactive tasks as instructed
- Carry out minor mechanical works and handyman tasks
- Provide assistance to third parties as and when required
- Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
- Assistance on other sites can be expected
- To work reasonable overtime as and when required

**Person Specification**:**
Qualifications and Experience**:

- Previous stores experience is ideal
- Full driving license
- Technical expertise, qualifications in a craft skill or engineering discipline would be an important pre-requisite of the role
- Knowledge of key operational procedures, e.g. timesheets, planned maintenance systems, Quality, Health & Safety
- Previous experience in a front facing customer service skills
- Sound administrative experience
- Good telephone manner
- Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
- Well organised with the ability to prioritise workloads

**Other factors**:

- Smart, presentable appearance
- Personable and approachable
- Flexible will work with other trades
- Good communication skills in both verbal and written formats
- Must be willing to undertake further training

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