Office Support Coordinator

2 weeks ago

Cuckfield, United Kingdom Hireonline Full time

**Office Support Coordinator - Haywards Heath**
- £25k - £27k per year pro rata

**Hours**:

- Part time Wednesday - Friday 9am - 5pm

**About the Role**:
We are seeking a proactive and highly organised Office Support Coordinator to manage front-of-house operations and provide essential administrative support across the business. This is a varied role that requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

**The role of Office Support Coordinator**:

- Oversees the reception area, ensuring a warm and professional welcome for all visitors.
- Manages incoming calls via the switchboard, handling enquiries efficiently and recording accurate messages.
- Organises and prioritises all incoming and outgoing mail and packages.
- Maintains the sample room, ensuring stock is clearly labelled and replenished as needed.
- Prepares and dispatches customer sample orders in a timely manner.
- Coordinates meeting schedules, appointments, and travel arrangements for staff.
- Takes accurate minutes during meetings, including those of a confidential nature.
- Supports the Organisation Systems and Administration Director with HR-related tasks, including updating personnel records, tracking absences, and issuing formal employee communications.
- Carries out routine administrative tasks such as data entry, filing, and maintaining organised records.
- Follows health and safety procedures and quality standards, completing ISO documentation as required.
- Maintains strict confidentiality, ensuring sensitive information is shared only with authorised individuals.

**The ideal Office Support Coordinator**:

- Previous experience in a front-of-house or administrative role.
- Excellent organisational and communication skills.
- Proficient in Microsoft Office and comfortable using digital systems.
- Ability to manage sensitive information with discretion.
- A team player with a proactive and flexible approach to work.

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