Finance & Admin Executive
4 hours ago
**Job Summary**
Grafton Ecommerce Limited is a **fast-growing, future-focused company** based in Preston. We operate across multiple verticals:
- **E-commerce retail** (selling across marketplaces & platforms)
- **AI technology** (developing AI SaaS to support e-commerce sellers)
- **E-commerce B2B services** (helping other sellers grow their businesses)
**Responsibilities**
- **Finance**_
- Maintain accurate bookkeeping and financial records.
- Reconcile bank accounts, payment gateways, and marketplace settlements (Amazon, eBay, Shopify, etc.).
- Process supplier invoices, staff reimbursements, and customer refunds.
- Assist with VAT returns, payroll preparation, and other statutory filings.
- Prepare monthly reports on sales, expenses, margins, and cash flow.
- **Administration**_
- Provide comprehensive administrative support to management.
- Manage calendars, schedule meetings, and coordinate communication.
- Maintain contracts, compliance documentation, and company records.
- Handle clerical tasks such as filing, photocopying, and scanning.
- Prepare professional reports, presentations, and documents.
- Support HR functions such as attendance, payroll inputs, and reimbursements.
- **Collaboration & Growth**_
- Work across multiple business areas**:e-commerce retail, AI development, and B2B services**.
- Assist management with reporting, process improvement, and data analysis.
- Be actively involved in day-to-day needs, taking ownership of tasks beyond core accounting.
**Qualifications**
- Minimum **1 year of experience in e-commerce accounting or finance-related work**.
- Proven administrative experience with strong organisational skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Familiarity with accounting software (QuickBooks, Xero, Sage, or similar).
- High attention to detail and accuracy in clerical/data entry tasks.
- Strong communication skills; able to work independently and as part of a team.
- Comfortable working in a **fast-paced, innovative, and growth-oriented environment**.
**What We Offer**
- Competitive salary based on experience.
- Opportunity to grow with a company at the intersection of **e-commerce and AI technology**.
- Exposure to **finance, admin, and tech-driven projects**.
- Career progression in a **dynamic, ambitious, and future-ready business**.
**Who We’re Looking For**
We are looking for someone who is **highly capable, fast, and reliable** — someone who can **take ownership, adapt quickly, and confidently deal with everything that comes their way**. If you want to grow alongside a company that is **innovative, ambitious, and shaping the future of e-commerce through retail, B2B services, and AI**, this is the perfect opportunity for you.
**Job Types**: Full-time, Apprenticeship, Graduate
Pay: £23,810.00-£24,000.00 per year
**Benefits**:
- On-site parking
- Store discount
Work Location: In person
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